Key Responsibilities
Executive Operations & Scheduling
- Manage and optimize the CFO's calendar, ensuring effective prioritization and coordination with Maisons, regional teams, and HQ in Geneva.
- Plan and coordinate all business travel, including itineraries, logistics, and stakeholder alignment.
- Organize MEIAT visits for HQ and Maison leadership, ensuring a professional and seamless guest experience (agendas, meetings, transportation, coordination with HQ EAs).
- Schedule and coordinate all major regional governance and leadership forums, including:
- MEIA Board Meetings (2x annually)
- MEIA BU Meeting (1x annually)
- Regional Townhalls (2x annually)
- Market Business Reviews
- Monthly direct report meetings
- Finance Townhalls (2x annually)
- Top 30 Quarterly Meetings
- Annual conferences and strategic offsites
- Maintain and proactively update the annual Finance calendar of key deliverables, milestones, and events.
Strategic Business support
- Prepare reports, briefing notes, and written or verbal correspondence on behalf of the CFO.
- Draft and refine PowerPoint presentations in collaboration with relevant departments (e.g., Board, BU, and strategic reviews).
- Produce meeting minutes and followup actions where required.
- Develop templates, documents, and materials to support CFO initiatives.
- Serve as custodian of corporate documents, ensuring proper filing, version control, and confidentiality.
- Manage sensitive and confidential information with absolute discretion.
- Coordinate couriers, mail, and document flow as needed.
- Oversee the department's T&E budget and UAE Finance budget, ensuring alignment with Finance and Procurement guidelines.
- Submit the CFO's expense reports in a timely manner and validate compliance of direct reports expenses in Concur.
Office & employee coordination
- Act as a communication bridge between the CFO and direct reports, regional Finance teams, Maisons, and HQ stakeholders.
- Prepare internal communications, memos, and announcements on behalf of the CFO.
- Maintain and update the Finance organizational chart proactively.
- Support the organization of team meetings, workshops, and teambuilding activities.
- Ensure smooth coordination across the Finance community, fostering collaboration and alignment.
Internal Communication & Stakeholder Management
- Serve as a key point of contact for directors, assistants, and crossfunctional teams at regional and international levels.
- Facilitate information flow between the CFO, regional markets, Maisons, and HQ.
- Support the planning and logistics of Finance talent programs, including the Finance Accelerator.
Promote collaboration and cohesion across the regional Finance network
Project management
- Lead and coordinate special projects and regional initiatives at the direction of the CFO.
- Support the planning and execution of regional events, corporate programs, and crossfunctional projects.
- Ensure timely followup, stakeholder alignment, and highquality delivery of assigned initiatives.
JOB PROFILE
Education
- Bachelor's degree required.
Experience
- 810 years of experience as an Executive Assistant supporting senior leadership, ideally in a multinational or complex organizational environment.
Technical Skills
- Fluent in English; French is an advantage.
- Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word).
- Strong understanding of AI platforms and ability to effectively prompt and leverage AI tools for productivity, communication, and workflow optimization.
Personal Competencies
- Exemplary professionalism, integrity, and discretion.
- Highly organized, adaptable, and able to manage multiple priorities in a fastpaced environment.
- Strong communication skills and executive presence.
- Ability to anticipate needs, solve problems proactively, and manage ambiguity.
- Strong team spirit and ability to build trusted relationships across all levels.
Comfortable navigating lastminute changes and highpressure situations with composure.
