Position Summary
Are you a highly organised and proactive Executive Assistant who thrives in a fast-paced environment
We are looking for an experienced Executive Assistant to support the Chief Executive Officer (CEO) with comprehensive executive, strategic and administrative support.
As a trusted partner to the CEO, you will play a key role in managing executive priorities, facilitating cross-functional coordination and supporting the successful execution of key business initiatives. The ideal candidate will demonstrate exceptional professionalism, confidentiality and the ability to anticipate needs while effectively managing multiple priorities.
Candidates with experience supporting C-suite executives within aviation, logistics, cargo, transportation or other large operational organisations will be highly regarded.
Key Responsibilities
Executive Support
- Manage the CEO's calendar, meetings, travel arrangements and daily priorities.
- Coordinate domestic and international travel, including itineraries, accommodation and visa arrangements.
- Screen and manage emails, correspondence and requests requiring executive attention.
- Prepare meeting agendas, briefing materials, presentations and executive reports.
- Record meeting minutes, track action items and follow up on key deliverables.
Business & Strategic Support
- Assist the CEO in monitoring strategic initiatives and business priorities.
- Coordinate projects across multiple business functions.
- Consolidate reports, business updates and performance dashboards for executive review.
- Conduct research and prepare presentations, reports and business papers.
- Track progress of key initiatives and ensure timely follow-up.
Stakeholder & Operations Coordination
- Liaise with internal departments and external stakeholders on behalf of the CEO.
- Coordinate leadership meetings and executive engagements.
- Support the preparation of operational reports, KPIs and management presentations.
- Assist in organising customer visits, business meetings and corporate events.
Administrative Support
- Maintain confidential records, documents and executive files.
- Manage expense claims, procurement requests and general office administration.
- Organise executive meetings, leadership events and town halls.
- Continuously improve administrative processes and workflows.
Additional Responsibilities
- Handle confidential information with the highest level of discretion.
- Anticipate issues and proactively recommend solutions.
- Support special projects and other assignments as required by the CEO.
Requirements
Qualifications
- Bachelor's Degree in Business Administration or a related discipline.
- Minimum 5 years experience supporting senior executives, preferably at C-suite level.
- Previous Executive Assistant experience is essential.
- Experience within aviation, logistics, cargo, transportation or similar operational industries is an advantage.
Skills & Competencies
- Excellent organisational and time management skills.
- Strong business acumen with the ability to understand operational and strategic priorities.
- Exceptional written and verbal communication skills in English.
- Strong interpersonal skills with the ability to engage stakeholders at all levels.
- Highly professional with strong integrity and discretion.
- Ability to work independently and manage multiple priorities under tight deadlines.
- Strong analytical and problem-solving abilities.
Technical Skills
- Advanced Microsoft PowerPoint and Excel skills.
- Proficient in Microsoft Word, Outlook and Microsoft 365 applications.
- Experience preparing executive presentations, reports and correspondence.
What We're Looking For
We are looking for a professional who is:
- Highly proactive and detail-oriented.
- Equipped with strong executive presence and professional maturity.
- Able to anticipate needs and work with minimal supervision.
- Adaptable and comfortable working in a fast-paced, dynamic environment.
- Committed to confidentiality, service excellence and continuous improvement.
