Executive Assistant to Chief Executive Officer

Company Description

Makkook.AI is an AI Decision Intelligence Studio building Enterprise-Grade ROI-first Operations Optimization Solutions.

We move fast, we sell complex solutions for mega enterprises, and we don't tolerate operational chaos.

Role Description

This isn't admin work.

We're looking for an Executive Assistant & Administrative Head who can run the C-Level's day with precision and keep office operations reliable, and invisible (in the best way).

Job Description

* Owns calendars like a strategist, not a scheduler.

* Preps meeting briefs that make decisions faster and sharper.

* Tracks action items like a machine no loose ends, ever.

* Communicates with clients, partners, and internal teams with perfect English and zero panic.

* Keeps the office running so smoothly it feels invisible.

* Manages documents, tools, subscriptions, and operations with structure and integrity.

* Thrives in fast-paced tech environments where speed is the default.

* Has 26 years of EA/Admin experience and a car to move fast when needed.

Qualifications:

Perfect English (spoken + written). This is non-negotiable.

Super communications skills with ZERO pressure panic.

Strong experience with productivity + ops tools, especially:

Jira, ClickUp, HubSpot, Google Workspace (plus structured file management).

Basic technology & AI knowledge (preferred B2B software experience)

Exceptionally organized with aggressive follow-up. You close loops.

High integrity + confidentiality. You'll handle sensitive company and client context.

Ability to work on-site full-time and be available for urgent coordination when needed.

Own a car (transportation allowance provided