Company Name - SAFI GLOBAL LLC
Salary - Ranges AED 8,000 - AED 12,000
We are seeking a highly capable, discreet, and business-orientedExecutive Assistant to the CEOfor an Investment Company with operations across multiple retail and commercial brands. The role requires strategic thinking, strong coordination skills, and the ability to manage complex CEO priorities including investments, business expansion, stakeholder relations, and cross-brand operations. The ideal candidate will act as a trusted right hand to the CEO, ensuring efficiency, confidentiality, and smooth execution of executive and investment-related activities.
Key ResponsibilitiesExecutive & CEO Office Management
- Manage and prioritize the CEO's calendar, meetings, appointments, and daily schedule across multiple portfolio companies.
- Act as the primary gatekeeper for the CEO, managing communications, calls, emails, and correspondence professionally.
- Prepare board-level meeting agendas, presentations, reports, and record minutes, ensuring accurate follow-ups on action points.
- Maintain strict confidentiality regarding investment strategies, financial data, contracts, and sensitive discussions.
Investment & Business Support
- Assist the CEO with investment-related activities including documentation, coordination, and follow-up with advisors, partners, and stakeholders.
- Support due diligence processes by coordinating data, reports, contracts, and background documentation.
- Track investment opportunities, portfolio performance updates, and key milestones for CEO review.
- Coordinate with legal, finance, auditors, and consultants regarding investment structures, agreements, and approvals.
Retail & Portfolio Operations Support
- Provide executive-level support for operations across multiple retail brands and portfolio companies.
- Assist in identifying, evaluating, and shortlisting strategic locations for retail and commercial investments.
- Coordinate paperwork, approvals, licensing, tenancy contracts, and final execution processes for new ventures and expansions.
- Monitor timelines and deliverables related to store openings, brand launches, and operational readiness.
Travel, Visa & International Coordination
- Manage complex domestic and international travel arrangements for the CEO.
- Handle business travel visa applications for multiple countries, ensuring compliance with international regulations and timelines.
- Coordinate meetings, site visits, and investment discussions during overseas travel.
Stakeholder & Relationship Management
- Liaise with high-level stakeholders including investors, landlords, government authorities, bankers, and senior executives.
- Utilize strong professional connections within Dubai to support approvals, negotiations, and business processes.
- Represent the CEO in meetings or communications when required, maintaining professionalism and discretion.
- Build and maintain relationships with high-end profiles, partners, and strategic contacts.
Strategic & Operational Excellence
- Anticipate the CEO's requirements and proactively manage priorities in a fast-paced investment environment.
- Track critical deadlines, commitments, and action items across investments and business units.
- Prepare executive summaries, dashboards, and briefing notes to support informed decision-making.
- Support special projects, confidential initiatives, and ad-hoc assignments directly from the CEO.
Qualifications & Experience
- Minimum 58 years of experience as an Executive Assistant supporting a CEO, Managing Director, or Founder.
- Prior experience in an investment firm, family office, private equity, or multi-business group is highly preferred.
- Strong understanding of investment operations, retail expansion, and corporate governance.
- Excellent communication and documentation skills in English (Arabic is an advantage).
- Proven experience handling international travel and visa applications.
- Well-connected professional network in Dubai with exposure to senior and high-net-worth individuals.
- High level of integrity, discretion, and professionalism.
Key Competencies
- Strategic thinking and executive-level judgment
- Strong coordination and follow-through
- Excellent multitasking and time management
- Ability to work independently with minimal supervision
- Professional presence and high emotional intelligence
