Job description:
Job Title: Personal Assistant to CEO of group of companies
Location: Dubai, UAE
Reports To: CEO
Employment Type: Full Time
Job Summary:
We are seeking a highly professional, discreet, and organized Personal Assistant to support the CEO in all administrative, logistical, and coordination needs. The ideal candidate will have experience handling sensitive corporate matters, managing executive calendars, coordinating high-level meetings, and ensuring effective communication between the Board and internal/external stakeholders.
Key Responsibilities:
Executive Support to the CEO:
- Provide direct administrative and secretarial support to the CEO
- Prepare and circulate Board agendas, minutes, resolutions, and confidential documents
- Coordinate and schedule Board meetings
- Maintain an organized filing system for Board & all documents to be updated in the file
Communication:
- Serve as the primary point of contact between the Board and executive management
- Draft and proofread correspondence, briefing materials, and reports, invites,
- Liaise with legal, compliance, finance, and other departments on behalf of the Board for any support required
Calendar & Travel Management:
- Manage complex calendars, ensure accurate scheduling and prioritization of meetings
- Coordinate local and international travel, visas, and accommodation for Board members
- Track meeting, follow-ups, and deadlines, work across different time zones
- Hotel Bookings, Local & International books, preparing itinerary and travel agenda on regular basis
Confidentiality:
- Handle confidential corporate information with the utmost discretion
- Ensure secure communication and proper record-keeping of Board matters
- Handling of all payments personal and corporate and keeping the track of accounts
- Project & Administrative Support:
- Assist in organizing company events, investor meetings, and board off-sites
- Conduct research and compile briefing materials for strategic decisions
- Monitor action points and ensure timely execution of Board directives
Key Requirements:
- Proven experience as a Personal Assistant, Executive Assistant, or Board Secretary
- 8 years experienced
- Excellent communication, writing, and interpersonal skills
- High level of discretion, confidentiality, and professionalism
- Strong organizational and time management skills
- Minimum bachelor's degree in business administration or equivalent
