Executive Assistant to Entrepreneur - Dubai Based

Location: Dubai, UAE

Type: Full-Time, Long-Term

Reports to: Founder & CEO

Alex Micol is a very successful, down-to-earth entrepreneur with a life that moves fast.

He's behind multiple ventures - from launching conferences and leading the Scalers affiliate training programme to building luxury villas in Bali and overseeing international property developments. His world spans fast-moving online businesses, international travel, events, and high-level relationships.

This role is all about keeping both his personal/lifestyle world and the business side running smoothly: ensuring operations are seamless, payments are tracked, travel and events are organised, and communication flows effortlessly between Alex, his wider team and his network.

Your Mission: Protect the CEO's time as if it's your most valuable asset because it is. Your mission is to make every day feel organised, intentional, and effortless.

You will act as Alex's right hand across two core areas:

• Oversee household operations, maintenance schedules, and supplier coordination.
• Manage personal shopping, gifting, and ad-hoc personal errands.
• Plan and coordinate social events, dinners, private functions, and family commitments.
• Handle travel bookings, visa arrangements, and concierge-style requests (often last-minute).
• Source, evaluate, and liaise with service providers (drivers, chefs, cleaners, contractors, etc.).
• Ensure properties (e.g. Dubai, Bali) and personal projects are handled with care.
• Maintain confidentiality and discretion at all times regarding personal and family matters.

• Act as a trusted gatekeeper for all business matters, managing Alex's professional calendar, meetings, and deadlines.
• Manage complex diaries and travel itineraries (domestic and international).
• Have oversight on incoming and outgoing payments, ensuring follow-up on invoices, receipts, and financial commitments.
• Coordinate with internal teams, contractors, and external partners to keep projects on schedule and aligned with priorities.
• Prepare and maintain reports, spreadsheets, and simple dashboards for visibility on performance and outstanding actions.
• Organise business travel, meetings, conferences, and podcast/speaking engagements.
• Handle high-level correspondence and respond on Alex's behalf where appropriate
• Maintain confidential files and manage sensitive information with absolute discretion.
• Anticipate operational needs, resolve issues proactively, and keep Alex informed without overloading him.

Everything you do ladders up to these:

• Protect Alex's time Filter all inbound requests and surface what truly matters.
• Efficiency in the calendar Clear, contextual, no surprises
• Every interaction feels appreciated Whether it's a yes or not right now, people get clear responses.
• Read the play Zoom in and out (day week month quarter) and stay ahead of moving pieces.
• Prioritise revenue and impact Order tasks based on what drives growth or protects profit.
• Capture preferences Ask once, document, and systemise.

Calendar & Time Management

• Design and protect Alex's perfect week.
• Batch calls, avoid dead space, and schedule drive time and buffers.
• Create complete calendar invites (agenda, context, links, phone numbers, time zones).
• Look 6+ weeks ahead to avoid conflicts and keep travel/family/business aligned.

Email & Communication Management

• Process Alex's inbox twice daily with an aim for Inbox Zero at agreed times.
• Label, sort, and prioritise emails; Alex only sees what requires him.
• Reply on his behalf using approved templates and tone.
• Decline non-aligned invitations (events, collabs, investments) gracefully.

Admin Syncs & Meeting Rhythm

• Maintain an evolving admin meeting agenda (recent meetings, follow-ups, projects, questions).
• Run structured admin meetings that are fast, focused, and outcome-driven.
• Capture and track action items through to completion.

Travel, Events & Speaking

• Own all travel logistics: flights, hotels, ground transport, itineraries, reminders.
• Build and maintain Trip Files in Google Drive with all relevant details.
• Block the calendar correctly for travel days, prep time, recovery days, and events.
• Coordinate podcasts, speaking gigs, recordings, and founder dinners including follow-ups and requests for raw footage.

Household & Personal Coordination

• Coordinate deliveries, logistics, and errands.
• Schedule personal appointments as requested
• Assist with purchasing and gifting

Operational & Financial Support

• Keep an eye on expenses and key financial admin related to Alex's activities.
• Track project progress and deadlines; ensure nothing falls through the cracks.
• Liaise with team members and external partners, acting as a central point of coordination.

• Experience:
• Prior experience supporting high-profile or high-net-worth individuals, or a fast-paced entrepreneur/senior executive.
• Proven track record as an Executive Assistant, Business PA, or similar operations/admin role.

• Skills & Traits:
• Exceptional organisational skills and meticulous attention to detail.
• Nothing is too much trouble attitude; calm under pressure.
• Strong calendar and inbox management across time zones.
• Confident with numbers, payment tracking, and basic financial admin.
• Highly presentable with outstanding interpersonal and communication skills.
• Discreet, trustworthy, and comfortable handling confidential information.
• Tech-savvy and comfortable with project management tools, cloud docs, and booking platforms.
• Happy to roll with last-minute changes and shifting priorities.

• Nice to Have (Dubai-Specific):
• Strong knowledge of Dubai's service providers, venues, and events scene.
• Valid UAE driver's licence.
• Ability to travel internationally as needed.
• Fluent in English (additional languages a plus).

• Attractive salary package based on experience and value.
• The chance to work closely with someone who is driven, creative, and values the people around him without the corporate stiffness.
• Opportunities for long-term engagement with an established, dynamic entrepreneur.

Click here to apply:

https://forms.gle/XuQYRUfQ43Nb3jG66