ROLE SUMMARY
The position is responsible to perform various secretarial and general office works including diary management for the line manager effectively and in a timely manner to ensure smooth day to day functioning in the assigned area.
ROLE PROFILE
- Draft and manage various executive correspondences, take notes, and transcribe dictations.
- Maintain the Line Manager's schedule and calendar, ensuring effective time allocation and prioritization of tasks. Arrange meetings, travel, and other commitments while keeping deadlines and project priorities in mind.
- Supervise the Regional Administration Team, ensuring smooth daily operations, including internal notes review, TVRs, and petty cash policy revisions.
- Oversee the preparation and reconciliation of reports such as sales reports, audited sales, and insurance policy records.
- Supervise mall administrators in Egypt and Lebanon, ensuring timely and accurate submission of petty cash reports and budget reconciliations.
- Assist leadership teams with travel arrangements, including visa applications, airline bookings, hotel accommodations, transportation, and itinerary planning.
- Oversee the management of the Head Office building and office suites across Egypt malls, ensuring facilities are maintained to the highest standards.
- Lead the delivery of soft services, including housekeeping, pest control, landscaping, beverage availability, and floor discipline.
REQUIREMENTS
- A bachelor's degree in business administration or a relevant field.
- Minimum 3 – 5 years work experience in handling Secretarial tasks / Diary Management and in general Office Administration activities for senior management in a reputed Organization in a similar role.
- Very good command of Ms Office (Excel, Word, PP, Database).
- Excellent communication and organisation skills.
- Very good command of the English language.
WHAT WE OFFER
- At Majid Al Futtaim, we're on a mission to create great moments, to spread happiness, to build, experiences that stay in our memories for a lifetime. We're proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
- Work in a friendly environment, where everyone shares positive vibes and excited about our future.
- Work with over 45,000 diverse and talented colleagues, all guided by our Leadership Model.
