Executive Assistant to the CEO Kingdom of Saudi Arabia

Executive Assistant to the CEO – Kingdom of Saudi Arabia

We are seeking an exceptional Executive Assistant to support the CEO of a leading financial institution operating at the forefront of regional capital markets. This role is suited to a highly sophisticated professional who thrives in a fast-paced, high-stakes environment and can operate with discretion, precision, and absolute professionalism.

This is not a traditional administrative role — it is a strategic support position requiring judgment, foresight, and the ability to manage complex executive workflows across senior stakeholders, regulators, and investors.

Candidate Profile

• Experience

1. 7–12+ years of experience supporting C-suite or senior leadership in investment banking, private equity, or top-tier corporate environments
2. Demonstrated experience managing executive offices operating at board and investor level
3. Proven ability to perform under pressure within high-performance, deadline-driven cultures

• Education

1. Bachelor's degree required
2. Background in Business, Finance, Economics, or related discipline preferred

• Background

1. Applicants must hold Saudi Arabian citizenship.

Role Description

Executive Office Management

1. Mastery of complex calendar orchestration across jurisdictions and time zones
2. Experience coordinating board meetings, investor engagements, and regulatory interactions
3. Ability to prepare executive briefing packs, agendas, and action summaries with precision

Stakeholder Communication

1. Impeccable written and verbal communication skills
2. Fluent English required; Fluent Arabic mother tongue is required
3. Only open to Saudi nationals in line with localization regulations
4. Confident presence when interfacing with senior executives, government bodies, and international partners

Operational Excellence

1. Exceptional organizational discipline and attention to detail
2. Ability to manage shifting priorities and last-minute changes seamlessly
3. Structured approach to tracking deliverables, deadlines, and follow-ups

Confidentiality & Judgment

1. Absolute discretion in handling sensitive corporate and personal executive matters
2. Mature judgment and professionalism in all interactions

Proactivity & Ownership

1. Anticipates executive needs ahead of time
2. Solutions-oriented with strong follow-through
3. Operates independently with minimal oversight

Technical Proficiency

1. Advanced command of Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
2. Experience with executive travel logistics and expense platforms
3. Comfortable with virtual collaboration and board-level documentation tools
4. Proficient in leveraging generative AI tools (including ChatGPT, Gemini, and Claude) to streamline workflows and optimize productivity

Scope of Responsibilities

1. End-to-end management of CEO calendar, meetings, and strategic priorities
2. International and domestic travel planning with full logistical oversight
3. Liaison with internal leadership, board members, investors, and external stakeholders
4. Preparation of presentations, correspondence, and executive materials
5. Monitoring key action items, timelines, and strategic initiatives
6. Supporting high-level corporate events and confidential projects

Personal Attributes

1. Polished, composed, and highly professional
2. Calm under pressure with strong situational awareness
3. High sense of accountability and service orientation
4. Relationship-savvy with excellent interpersonal finesse
5. Energetic, dependable, and solutions-driven