Executive Assistant

About the Role

We are looking for a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The ideal candidate should possess excellent coordination, communication, and multitasking skills, with the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage executives calendars, schedule meetings, and coordinate appointments across multiple time zones.
• Arrange domestic and international travel, including flight bookings, hotel reservations, transportation, and detailed travel itineraries.
• Process and track expense claims, reimbursements, and maintain accurate expense records.
• Prepare and submit timesheets while coordinating with relevant stakeholders to ensure timely completion.
• Coordinate visa applications, renewals, and travel documentation for business travel.
• Provide administrative support to the HR team for onboarding new employees, including documentation, orientation scheduling, workspace readiness, coordination with internal teams, and other people-related initiatives.
• Organize meetings, prepare agendas, record minutes, and follow up on action items.
• Maintain confidential records, files, and business documents with a high degree of discretion.
• Liaise with internal teams and external vendors to ensure seamless administrative support.
• Assist with office administration and other ad hoc projects as assigned.

Qualifications

• Bachelor's degree in Business Administration or a related field.
• 3–6 years of experience as an Executive Assistant, Personal Assistant, or Administrative Coordinator.
• Strong proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, and Word).
• Excellent organizational, time management, and communication skills.
• Ability to handle confidential information with professionalism and discretion.
• Experience coordinating international travel, visa processing, and expense management is preferred.
• Prior experience supporting HR onboarding activities will be an advantage.