Job Description
The Executive Assistant will play a critical role in ensuring effective scheduling, communication, follow-ups, and smooth day-to-day operations for senior leadership, while also assisting with documentation, data entry, and coordination across functions.
Key Responsibilities
Chairman Support
Act as the primary point of contact for the Chairman with internal and external stakeholders
Manage and coordinate the Chairman's calendar, meetings, appointments, and travel schedules
Organize and prioritize meeting requests to ensure effective time management
Prepare agendas, briefing materials, presentations, and supporting documents
Attend meetings, record minutes, track action items, and ensure timely follow-up
Manage correspondence, emails, and document flow on behalf of the Chairman
Coordinate travel arrangements, logistics, and expense tracking
Handle sensitive and confidential information with the highest level of discretion
Senior Leadership & Senior Management Office Support
Coordinate meetings, workshops, and leadership sessions
Support the Senior Management Office with scheduling, documentation, and reporting
Assist in preparing executive presentations, reports, and summaries
Maintain structured digital and physical filing systems
Facilitate communication and coordination between senior leadership and internal teams
Track commitments, deadlines, and cross-functional initiatives
Requirements
Bachelor's degree in Business Administration, Management, or a related field preferred
Minimum 2-5 years of experience in an Executive Assistant, Personal Assistant, or similar role supporting senior executives
Experience supporting C-level executives, Chairman, or senior leadership
Strong organizational, time-management, and prioritization skills
Excellent written and verbal communication skills
High level of discretion and integrity when handling confidential information
Strong attention to detail and accuracy, particularly in documentation and data entry
Proficiency in Microsoft Office, Google Workspace, and office productivity tools
Ability to work independently, take initiative, and adapt to changing priorities
