About the company
VentureOne is building a new venture focused on next-generation robotics, developing intelligent service robots designed to operate safely and efficiently in human environments. The mission of this venture is to improve productivity, safety, and efficiency across high-impact industries by deploying versatile robotic systems.
About the role
The Executive Assistant will serve as a trusted partner to VentureOne's executive leadership, providing high-level administrative support and enabling the team to operate at peak efficiency. This role requires exceptional communication skills, strong judgment, discretion, and the ability to anticipate needs in a fast-moving, entrepreneurial environment.
Key Responsibilities:
Executive Support & Operations
- Manage complex calendars, scheduling, and meeting coordination across time zones.
- Prepare executives for meetings by organizing agendas, briefing materials, and follow-up actions.
- Coordinate travel logistics, itineraries, and expense reporting.
Communication & Coordination
- Act as a primary point of contact between executives, internal teams, and external partners.
- Draft, review, and manage professional correspondence on behalf of leadership.
- Facilitate timely communication and ensure alignment across departments.
Project & Workflow Management
- Track key initiatives, deadlines, and deliverables; follow up with stakeholders as needed.
- Support special projects and research assignments, providing data, insights, and summaries.
- Help design and streamline internal processes to improve organizational efficiency.
Meeting & Event Management
- Plan and coordinate internal and external meetings, offsites, board sessions, and events.
- Take clear meeting notes, summarize key decisions, and monitor action items.
Office & Operational Support (as needed)
- Assist with office management tasks, vendor coordination, and resource planning.
- Support recruiting efforts by coordinating interviews and onboarding documentation.
Minimum Requirements:
- 7+ years of experience as an Executive Assistant or similar administrative role supporting senior leadership.
- Exceptional organizational and multitasking abilities.
- Strong written and verbal communication skills.
- High emotional intelligence and the ability to work cross-functionally.
- Proficiency with productivity tools (Microsoft 365, etc).
- Ability to thrive in a fast-paced, dynamic environment with shifting priorities.
Preferred Requirements:
- Experience in high-growth environments (venture capital, private equity, startups, finance, tech, or consulting).
- Ability to manage projects independently and make decisions on behalf of leadership.
- Strong problem-solving skills and proactive mindset.
We provide a competitive, tax-free salary and a comprehensive benefits package in a collaborative, innovative and inclusive work environment. Our benefits include an education allowance, free on-site meals, annual flight allowance, health coverage, relocation support (if applicable), and access to well-being activities such as sports and recreational events.
Join us to drive innovation and shape the future of technology!
