Executive Office Manager

Requirements:

* minimum of 7 years of experience in the same role

* Proficiency in MS Office, particularly MS Excel and MS PowerPoint

* Excellent time management skills, with the ability to prioritize work and meet deadlines

* Strong organizational skills, with the ability to multi-task and maintain attention to detail

* Excellent written and verbal communication skills, with the ability to communicate effectively with various

stakeholders

* Ability to work independently, with a strong sense of professionalism and work ethic

* Ability to handle confidential and sensitive information with discretion

* Strong problem-solving skills, with the ability to analyze situations and make informed decisions

* Ability to work in a fast-paced environment, with the ability to adapt to changing circumstances

* Bachelor's degree preferred, or equivalent experience in office management or a related field

Job Description

General Focus Area:

* Drive effective and efficient day-to-day office operational matters.

* Provide strategic directions on signing operational related (initiatives, reports, approvals,

budget, finance, leaves, procurement, etc.)

* Manage direct communication with the Parent Company Senior Management.

* Serve as the point of contact with the Parent Company for all strategic, administrative

and operational matters.

* Align with the Parent Company standards for compliance, quality control, and legal

matters.

* Manage relationship with key partners such as Landlord, vendors, suppliers, building management, etc.

Functional Area:

* Manage the company engagements with external stakeholders from participations in

international interactions to formulating the Parent Company perspectives with

reference to its strategy and consideration of protecting its interests, with the aim to

develop and maintain the desired partnerships.

* Oversee the logistics and protocol in managing necessitated logistical affairs for the

Parent Company Senior Management.

* Oversee the process of analyzing and researching for investment opportunity.

* Oversee the implementation and governance of compliance policies and procedures for

the company, including Code of Conduct and the Compliance technology solution,

reasonably designed to ensure adherence to best practice and international standards in

respect of business conduct and identification and prevention of financial crime.

* Oversee compliance with company Tax Policy on an enterprise-wide basis.

* Oversee vendor performance to ensure delivery timelines and quality.

* Ensure that all office's staff (employed and outsourced) perform their duties in line with

the job descriptions.

Administrative Tasks:

* Responsible for all administrative matters within the company

* Ensure all operational contracts are administered correctlyand in line with company

procedures

* Support with the establish standard operation procedures

* Maintain accurate records and files

* Provide best-in-class office support and administrative requirements

Projects Support:

* Plan meetings and take detailed minutes for the company executive

* Support in organizing and updating project paperwork

* Assist with research process

* Contribute to assigned tasks related to projects

Operational Tasks:

* Ensure all operational procedures are up to date

* Act as a single point of contact for operational matters

* Review and process operational invoices

* Assist with budget control and forecasting

* Draft and submit operational reports

HR and IT Support:

* Support with the new employee onboarding

* Provide necessary stationery and equipment for new employees

* Act as a temporary liaison for HR, Finance, IT and Procurement Related matters in the

absence of the team member, providing support and guidance to employees and

management as needed, and ensuring that policies and procedures are followed.

Vendor Management:

* Oversee vendor performance to ensure delivery timelines, quality, and requirements are

met

General Support:

* Assist with visitor bookings, meeting room calendar alignment, and desk/office

allocations

* Arrange travel and concierge services for staff and visitors

* Support the planning of events

Patty cash: Manage petty cash budgeting and credit card settlements.