Executive Operations & AI Assistant

About the role

BRANDIZER is looking for a highly organized, trustworthy, and technology-oriented Executive Operations & AI Assistant to support the founder and coordinate daily operations across our studio and selected business activities.

This is a multidisciplinary role combining executive assistance, studio operations, administrative support, HR coordination, database management, and practical AI automation. The position is full-time and on-site in Maadi. The workstation is located at the studio's front operations desk; welcoming scheduled visitors and receiving deliveries are secondary responsibilities, not the main purpose of the role.

Key responsibilities

• Attend internal and external meetings, prepare agendas, take accurate minutes, summarize decisions, and track action items.

• Manage calendars, appointments, reservations, business bookings, correspondence, reminders, and follow-ups.

• Monitor daily studio priorities and coordinate with employees, freelancers, clients, suppliers, and service providers.

• Support authorized activities across the founder's other businesses while keeping records, accounts, and access properly separated.

• Use approved AI tools such as ChatGPT and Claude for research, drafting, meeting summaries, analysis, and process improvement.

• Identify repetitive work and implement practical automations for bookings, inquiries, task assignment, reminders, reporting, and database updates.

• Use AI to summarize and compare contracts, extract obligations and deadlines, and prepare questions for management or legal review. AI-assisted review does not replace professional legal advice.

• Create, clean, and maintain Excel or Google Sheets trackers, reports, databases, formulas, pivot tables, and basic dashboards.

• Organize client, supplier, candidate, employee, project, and business-contact databases.

• Draft and publish recruitment posts, screen applications, schedule interviews, and maintain candidate trackers.

• Coordinate employee files, attendance, leave requests, onboarding, offboarding, and basic HR administration.

• Prepare concise daily updates and weekly operations reports.

• Maintain strict confidentiality when handling business, employee, contractual, financial, and personal information.

Qualifications

• Bachelor's degree in Business Administration, Management, Human Resources, or a related field.

• 3–7 years of relevant experience in executive assistance, operations, office management, project coordination, HR coordination, or a similar role.

• Excellent written and spoken Arabic and English.

• Strong organization, prioritization, follow-up, communication, and problem-solving skills.

• Strong working knowledge of Microsoft Excel or Google Sheets, including formulas, filters, data validation, lookups, pivot tables, and basic dashboards.

• Practical professional experience using ChatGPT, Claude, or comparable AI tools.

• Experience with automation, no-code, task-management, or database platforms such as Zapier, Make, Notion, Airtable, or similar tools is strongly preferred.

• Ability to attend meetings, prepare accurate minutes, manage bookings, and communicate professionally with stakeholders.

• Ability to support multiple businesses without mixing their documents, permissions, or confidential information.

• High integrity, discretion, attention to detail, and willingness to work full-time on-site in Maadi.

Candidates should be prepared to complete a practical assessment covering meeting follow-up, Excel/database work, AI-assisted contract analysis, recruitment coordination, and workflow automation.