Responsibilities
Executive Support
- Manage the CEO's calendar, meetings, appointments, and travel arrangements.
- Prepare meeting agendas, presentations, reports, and executive briefings.
- Record meeting minutes and follow up on action items to ensure timely completion.
- Coordinate communication between the CEO and internal or external stakeholders.
- Handle confidential information with professionalism and discretion.
Operations & Coordination
- Track strategic initiatives and follow up with departments on deliverables and deadlines.
- Assist in monitoring company KPIs and preparing executive dashboards.
- Coordinate cross-functional projects and ensure alignment between departments.
- Support process improvement initiatives and operational efficiency efforts.
Market Research & Reporting
- Conduct market and competitor research to support business decisions.
- Prepare reports, analyses, and executive summaries for leadership review.
- Gather and organize business intelligence related to industry trends and opportunities.
Communication & Brand Support
- Ensure consistency and professionalism in executive communications.
- Support the preparation of company announcements, presentations, and leadership messages.
- Coordinate with the marketing team on executive branding initiatives and corporate events.
Documentation & Administration
- Maintain organized records of executive documents, reports, and presentations.
- Track key decisions, approvals, and follow-up actions.
- Support administrative tasks related to contracts, vendors, and business correspondence.
Qualifications
- Bachelor's degree in Business Administration, Marketing, Management, Communications, or a related field.
- 1–2 years of experience in Executive Assistance, Business Operations, Project Coordination, or a similar role.
- Excellent English communication skills (written and verbal).
- Strong hands-on experience using AI-powered productivity and business tools to improve efficiency, research, content creation, reporting, and communication. ( ChatGPT,Claude,Gemini,Microsoft Copilot,etc )
- Strong proficiency in Microsoft Office (Excel, PowerPoint, Word) and Google Workspace.
- Experience preparing executive reports, presentations, and business documentation.
- Strong organizational and time-management skills.
- Ability to manage multiple priorities in a fast-paced environment.
- High level of professionalism and confidentiality.
- Strong analytical and problem-solving skills.
- Experience working directly with senior leadership is a plus.
- Familiarity with CRM systems, project management tools, and business reporting tools is preferred.
