About the Company
Our client is an Abu Dhabibased company specializing in the supply of defense, security, law enforcement, rescue services, sporting and hunting products and services, and related equipment and solutions and are at Shakhbout City.
About the Role
The Personal Assistant provides high-level administrative and organizational support to the CEO and senior management, ensuring efficient day-to-day operations, effective communication, and proper coordination across internal and external stakeholders. The role also supports Heads of Departments by facilitating coordination, follow-up, and executive-level administrative assistance as required.
Responsibilities
- Manage the CEO's calendar, appointments, meetings, and travel arrangements.
- Prepare, organize, and follow up on meetings, including agendas, minutes, and action points.
- Act as the primary point of contact between the CEO and internal departments, partners, and external stakeholders.
- Handle confidential information with the highest level of discretion and professionalism.
- Draft, review, and manage correspondence, reports, presentations, and official documents.
- Monitor deadlines, commitments, and deliverables, ensuring timely follow-up.
- Coordinate logistics for meetings, events, and business engagements.
- Support the CEO in tracking priorities and managing daily tasks efficiently.
- Provide administrative and coordination support to Heads of Departments and senior management as required.
- Maintain organized electronic and physical filing systems.
- Perform additional administrative and coordination tasks as assigned.
Qualifications
- Bachelor's degree in Business Administration, Management, or a related field (preferred).
- Minimum 57 years of experience as a Personal Assistant, Executive Assistant, or in a similar role.
- Previous experience supporting senior executives is highly desirable.
Required Skills
- Professional proficiency in MS Office applications, particularly Word, Excel, and PowerPoint.
- Strong written and verbal communication skills.
- Excellent organizational, time-management, and multitasking abilities.
- Advanced capability in preparing high-quality professional reports and presentations.
- Driving licence is required
Preferred Skills
- High level of integrity, confidentiality, and professionalism.
- Strong attention to detail with excellent follow-up skills.
- Proactive, reliable, and solution-oriented mindset.
- Ability to work under pressure and manage changing priorities.
- Strong interpersonal skills with the ability to coordinate effectively across departments.
- Ability to manage multiple requests, prioritize tasks, and meet competing deadlines.
Pay range and compensation package
Monthly Salary: Up to AED 12,000, depending on qualifications and experience. Other standard benefits in line with UAE labor law and company policy.
Equal Opportunity Statement
We are committed to diversity and inclusivity in our hiring practices.
