Executive Assistant - VVIP Family
Location: Primary Residence - United Arab Emirates (includes Domestics and International Travel)
Schedule: Full Time, flexibility required
Confidentiality Level: Highest / NDA required
The Executive Assistant (EA) will provide comprehensive administrative, logistical, and lifestyle support to a high profile VVIP family. This role requires exceptional professionalism, discretion, attention to detail, and the ability to anticipate needs before they arise. The EA will act as a primary point of coordination between the family, extended family, household staff, vendors, guests, the Private Office, and international contacts.
Key Responsibilities
Administrative and Office Management
- Manage an active and dynamic schedule across multiple time zones
- Coordinate high-level meetings, appointments, and private events
- Prepare confidential correspondence, reports and briefing documents
- Handle personal and business communications on behalf of the family and main principal
- Manage records, documents and reports.
Lifestyle and Personal Supports
- Oversee personal errands, gifting, luxury brand arrangements and bespoke requests
- Coordinate medical and wellness appointments
Household & Staff Coordination
- Liaise between the family and household staff (drivers, nannies, chefs, butlers, security)
- Ensure smooth execution of household operations across multiple residencies
- Support event planning for intimate gatherings and large-scale functions
Confidentiality
- Uphold strict privacy standards and information- control protocols
- Work in alignment with Private Office to main discretion
- Handle sensitive information with complete confidentiality and professionalism
Qualifications
- Excellent written and verbal communication
- Demonstrated ability to manage complex logistics and last-minute changes
- High level of emotional intelligence, cultural sensitivity and discretion
- Tech savvy (Microsoft Office, iPhone, scheduling tools, mobile apps)
- High level of professional etiquette
- Ability to work in a fast moving, 24/7 environment with flexibility
- Ability to live in the United Arab Emirates and travel internationally
- Valid Passport
- Bachelor's degree preferred; equivalent experience considered.
Key Competencies
- Anticipatory thinking - understands the needs before they arise
- Organization and multitasking - able to juggle multiple priorities under pressure
- Discretion the highest level of confidentiality and loyalty
- Adaptability - comfortable with rapid schedule changes and high expectations
- Communication - professional, clear and culturally aware
- Problem-solving - resourceful, solution-orientated, and calm under stress
- Professional presence - polished, diplomatic, and trustworthy
Additional Information
- Residency in United Arab Emirates provided
- Accommodations Provided
