We are looking for a highly experienced Executive Secretary to support the General Manager of a UAE-based Building Main Contracting company. The candidate must have strong exposure to construction site coordination, senior management support, and confidential administration within a main contractor environment.
Key Responsibilities
- Provide full executive-level secretarial and administrative support to the General Manager
- Manage calendar scheduling, meetings, and travel arrangements
- Draft, review, and manage professional correspondence, emails, and reports
- Coordinate with project teams, consultants, clients, and internal departments
- Handle confidential documents, contracts, and sensitive management communications
- Prepare MOMs, presentations, and management reports
- Liaise with PRO, HR, Finance, and site teams as required
- Follow up on action items and ensure timely closure
- Maintain systematic filing (soft & hard copies)
Mandatory Requirements:
- UAE experience only in a Building Main Contracting company
- Minimum 57 years of experience as Executive Secretary / Executive Assistant / Personal Secretary
- Strong knowledge of UAE laws and procedures, including:
- Labour Law & HR-related compliance
- Visa, immigration, and PRO processes
- Company documentation and regulatory requirements
- Hands-on experience dealing with Trakhees authority (mandatory)
- Languages:
- English Fluent
- Hindi Fluent
- Arabic Advantage
- Excellent professional drafting and email communication skills
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
Preferred Profile
- Experience supporting GM / CEO / Director in a contracting company
- UAE Driving license preferable
- Well-groomed, professional, and confident in dealing with senior stakeholders
- Ability to work under pressure and manage multiple priorities
Salary Package: 10K-12K All-inclusive
