Role Description Executive Secretary (Full-Time, On-Site Abu Dhabi)We are seeking a talented and organized Executive Secretary for a full-time, on-site position in Abu Dhabi. The Executive Secretary will provide high-level administrative support to executive staff, manage schedules, handle correspondence, and coordinate meetings. This role serves as a key point of contact between executives and internal/external stakeholders, ensuring professionalism, confidentiality, and clear communication. Additional duties include maintaining accurate records, preparing documents, and supporting daily office operations to ensure efficiency across the organization.
Responsibilities- Manage executive calendars, schedule appointments, and coordinate meetings
- Prepare, review, and organize documents, reports, and presentations
- Handle incoming and outgoing correspondence with a high level of confidentiality
- Maintain organized filing systems and accurate records
- Serve as a communication bridge between executives, staff, and external partners
- Arrange travel itineraries, accommodations, and logistics when required
- Assist with administrative tasks including data entry, documentation, and office coordination
- Prioritize tasks and ensure timely completion of executive requests
- Support company initiatives and provide executive-level assistance as needed
Qualifications- Proficiency in clerical tasks such as document preparation, data entry, and record keeping
- Strong communication and customer service skills for handling internal and external interactions
- Experience in company secretarial duties and executive administrative support
- Proficiency with office software (MS Office Suite or similar), time management, and organizational tools
- Detail-oriented, with the ability to multitask, prioritize, and meet deadlines
- Previous experience in a secretarial or administrative role is preferred
- Bachelor's degree in Business Administration, Office Management, or a related field is an advantage
