Executive Secretary

Key Responsibilities

Manage executives calendars, including scheduling meetings, appointments, and travel

arrangements, while resolving conflicts efficiently.

Act as the primary point of contact for internal and external stakeholders, screening and

directing calls, emails, and correspondence appropriately.

Prepare and edit correspondence, presentations, reports, and other documents with high

accuracy and attention to detail.

Coordinate meetings, conferences, and events, including agenda preparation, minute taking, and follow-up on action items.

Maintain confidential files, records, and databases in an organized and accessible manner.

Process expense reports, invoices, and related administrative financial tasks.

Coordinate complex travel arrangements, including itineraries, accommodations, and

required documentation.

Anticipate executive requirements and proactively address administrative needs.

Liaise with internal departments to coordinate activities and communicate executive

directives effectively.

Manage office supplies, equipment, and services to ensure efficient operations.

Requirements

Education: Bachelor's degree in Business Administration, Information Management, or a related field.

Experience: Minimum 5 years experience as an Executive Secretary or in a similar role