Executive Secretary

About MEMF Electrical Industries Co:

MEMF Electrical Industries Co. is the industrial arm of KFB Holding Group, supporting Saudi Arabia's power infrastructure with locally engineered and high-quality electrical products.

We operate advanced manufacturing facilities in Riyadh, producing a wide range of solutions for utility and industrial customers, including:

• Smart energy meters
• Circuit breakers (MCB / MCCB / ACB)
• LV & MV instrument transformers
• LV & MV switchgear solutions (up to 36 kV)
• Distribution & power transformers (up to 10 MVA)
• FRP meter boxes & feeder pillars

Our products are internationally type-tested and backed by strong engineering expertise and certified quality systems (ISO 9001 & ISO 45001).

Key Responsibilities:

• Provide comprehensive administrative and executive support to C-Level executives.
• Manage and maintain executive calendars, appointments, meetings, and schedules.
• Coordinate internal and external meetings, including preparing agendas, presentations, and required documents.
• Handle confidential and sensitive information with the highest level of discretion and professionalism.
• Prepare, review, and format reports, presentations, correspondence, and official documents.
• Manage incoming and outgoing communications, emails, calls, and correspondence on behalf of executives.
• Coordinate with internal departments, clients, partners, and external stakeholders as required.
• Prepare meeting minutes, follow up on action items, and ensure timely completion of assigned tasks.
• Arrange business travel, including flights, accommodation, transportation, and itineraries.
• Monitor deadlines, commitments, and follow-ups to ensure executive priorities are effectively managed.
• Support executives in organizing events, conferences, and business engagements.
• Maintain an efficient filing and document management system.
• Perform other executive and administrative duties as assigned.

Key Requirements:

• Bachelor's degree in Business Administration, Management, or a related field is preferred.
• 5–10 years of proven experience as an Executive Secretary, Executive Assistant, or similar role.
• Previous experience supporting C-Level executives or senior management is highly preferred.
• Excellent organizational, time-management, and multitasking skills.
• Strong written and verbal communication skills.
• Fluent in English, both written and spoken.
• High level of professionalism, discretion, and confidentiality.
• Strong interpersonal and stakeholder-management skills.
• Excellent proficiency in Microsoft Office, especially Word, Excel, PowerPoint, and Outlook.
• Ability to work under pressure, manage competing priorities, and meet tight deadlines.
• Proactive, detail-oriented, well-organized, and solution-oriented personality.

What We Offer:

• Direct exposure to C-Level leadership and strategic business activities.
• Professional and dynamic work environment.
• Opportunities for career growth and development.
• Competitive compensation package based on experience and qualifications.