Executive Secretary

Company Description Msallati, established in 1999, is a premium olive oil brand grounded in Mediterranean tradition, quality, and authenticity. The company offers carefully selected extra virgin olive oils for both retail and HORECA markets, serving a wide range of culinary and hospitality clients. Msallati focuses on authentic origin and traditional craftsmanship, maintaining strict quality standards throughout its production process. Team members join a brand committed to excellence, consistency, and long-term customer relationships.

Role DescriptionWe are seeking a highly organized and experienced Executive Secretary with a minimum of 5 years of relevant experience and a PMP certification. The ideal candidate will provide high-level administrative and executive support, ensuring effective coordination of daily activities, projects, and communication with internal and external stakeholders. Previous experience in the FMCG industry is preferred.

Key Responsibilities:

• Provide comprehensive administrative and secretarial support to senior management.
• Manage calendars, meetings, appointments, travel arrangements, and correspondence.
• Prepare reports, presentations, meeting agendas, minutes, and official documents.
• Coordinate and follow up on projects, tasks, and management directives to ensure timely completion.
• Maintain confidentiality of sensitive information and executive documents.
• Coordinate communication between management, departments, clients, and external stakeholders.
• Support project coordination and monitor deadlines, priorities, and action items.
• Maintain organized records, documentation, and filing systems.

Requirements:

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum 5 years of experience in executive secretarial, administrative, or executive support roles.
• PMP (Project Management Professional) certification is required.
• FMCG industry experience is required.
• Excellent organizational, communication, and time-management skills.
• Proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint.
• Strong ability to multitask, prioritize, and work under pressure.
• High level of professionalism, discretion, and attention to detail.
• Excellent written and verbal communication skills in English and Arabic.

PLS Note: PMP is a must.