Executive Secretary to General Manager

Executive Secretary

We are looking for a highly experienced Executive Secretary to support the General Manager of a UAE-based Building Main Contracting company. The candidate must have strong exposure to construction site coordination, senior management support, and confidential administration within a main contractor environment.

Key Responsibilities

• Provide full executive-level secretarial and administrative support to the General Manager
• Manage calendar scheduling, meetings, and travel arrangements
• Draft, review, and manage professional correspondence, emails, and reports
• Coordinate with project teams, consultants, clients, and internal departments
• Handle confidential documents, contracts, and sensitive management communications.
• Preparing MEMOs, presentations, and management reports
• Liaise with PRO, HR, Finance, and site teams as required
• Record Keeping( hard and soft copy

Mandatory Requirements:

• UAE experience only in a Building Main Contracting company
• Minimum 5–7 years of experience as Executive Secretary / Executive Assistant / Personal Secretary
• Hands-on experience dealing with Trakhees & Government authority (mandatory)
• Languages:
• English & Hindi Fluent
• Arabic – Advantage
• Excellent professional drafting and email communication skills
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)

Preferred Profile

• Experience supporting GM / Director in a contracting company
• UAE Driving license preferable
• Well-groomed, professional, and confident in dealing with stakeholders