About the Role
The role will act as a trusted coordination partner to the MD, ensuring effective time management, structured communication, smooth follow-up on priorities, and efficient coordination across stakeholders and teams.
Key Responsibilities
- Manage the Managing Director's calendar, meetings, travel arrangements, and daily priorities.
- Coordinate internal and external communications and correspondence.
- Prepare presentations, executive documents, reports, briefings, and executive summaries.
- Organize meetings, prepare agendas, and document Minutes of Meetings (MoMs).
- Track action points, follow up on decisions, and ensure timely execution.
- Act as a key coordination point between the MD and internal and external stakeholders.
- Support priority initiatives, special projects, and business activities.
- Maintain structured executive documentation, filing, and record management.
- Support the development and documentation of business processes, DOA frameworks, and responsibility/RACI matrices.
- Coordinate approvals and ensure proper version control and documentation flow.
- Handle travel arrangements, logistics, vendor coordination, and administrative follow-ups.
- Support recruitment coordination, onboarding, HR documentation, and internal communications when required.
- Handle ad-hoc executive and administrative requests with discretion and professionalism.
Qualifications & Requirements
- 8+ years of relevant experience in executive secretarial, executive assistant, or senior administrative support roles, preferably supporting senior leadership or C-level executives.
- Proven experience supporting senior executives with strong exposure to executive coordination and administrative management.
- Strong organizational, coordination, documentation, and follow-up skills.
- Excellent communication and interpersonal skills.
- High level of professionalism, confidentiality, integrity, and reliability.
- Excellent time management and ability to manage multiple priorities in a fast-paced environment.
- Strong attention to detail and ability to work independently.
- Strong ability to prepare presentations, reports, meeting materials, and professional correspondence.
