This role is pivotal in ensuring the smooth operation of the executive office, managing confidential matters with discretion, and contributing to the overall efficiency of our leadership team. If you thrive in a fast-paced environment and have a passion for supporting high-level decision-making, we invite you to join our dynamic team.
Key Responsibilities:
- Manage the CEO's calendar, scheduling meetings, appointments, and travel arrangements while prioritizing conflicting demands.
- Prepare and edit correspondence, reports, presentations, and other documents with a high level of accuracy and attention to detail.
- Handle confidential information and communications with utmost professionalism and discretion.
- Coordinate executive meetings, including preparing agendas, taking minutes, and following up on action items.
- Serve as the primary point of contact for internal and external stakeholders, managing inquiries and facilitating communication.
- Oversee office logistics, such as ordering supplies, maintaining records, and ensuring compliance with company policies.
- Assist with special projects, event planning, and ad-hoc tasks as required to support the CEO's strategic objectives.
Qualifications and Requirements:
- Bachelor's degree in Business Administration, Secretarial Studies, or a related field (preferred).
- Minimum of 5 years of experience as an executive secretary or administrative assistant, ideally supporting C-level executives.
- Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual meeting tools (e.g., Zoom, Microsoft Teams).
- Strong command of both English and Arabic (written and spoken).
- Proven ability to multitask, manage time effectively, and work under pressure with a proactive mindset.
- Discreet, reliable, and professional demeanor with excellent interpersonal and communication skills.
- Knowledge of Saudi labor laws and business etiquette is an advantage.
