Job Summary
The Executive /Senior Executive (Corporate Services) supports administration, IT and organization governance to ensure smooth operations and compliance.
Roles and Responsibilities
A. General Administration
- Coordinate general office administrative functions
- Coordinate with vendor on the maintenance of general office facilities
- Coordinate staff meetings and consolidate meeting agendas
- Organize corporate events including sourcing for venues and travel logistics
- Procurement of office and pantry supplies, conduct inventory stock-taking and ensure procurement policies and procedures are adhered to
B. IT
- Maintain software licenses and subscription renewals (eg Microsoft, Adobe etc...) and maintain accurate records of renewal dates and costs
- Coordinate the procurement, deployment, tracking and issuance of IT equipment together with the IT department.
- Perform basic IT setup for onboarding and offboarding staff
C. Board Administration & Governance
- Support corporate governance and compliance requirements, including maintaining governance records, checklists and key compliance deadlines
- Arrange logistics and coordinate Board, AGM and Board Committee meetings or related events, including scheduling, logistics, preparation/circulation of meeting materials, and taking minutes where required
- Maintain accurate Board and Committee records, including membership, contact details, attendance and relevant governance documentation
- Any other duties as required
Requirements
- Diploma/Degree in any discipline
- At least 2 years experience in Corporate Services
- Familiarity with basic IT onboarding support (eg. laptop deployment and user account setup) would be an advantage. Training will be provided to candidates without prior experience for IT support
- Good interpersonal, written and verbal communication skills.
- Proactive and able to work independently while managing multiple priorities in a fast-paced environment.
- Organized and attentive to detail.
- Professional, discreet and able to handle confidential organizational information with integrity.
