Job Summary
We are seeking a detail-oriented Export Documentation Specialist to manage and prepare export shipping documents and ensure compliance with international trade regulations. The successful candidate will coordinate with shipping lines, freight forwarders, customs authorities, and clients to ensure smooth export operations and timely delivery of shipments.
Key Responsibilities
- Prepare and review export documents including:
- Commercial Invoices
- Packing Lists
- Bills of Lading
- Certificates of Origin
- Shipping Instructions
- Export Declarations
- Coordinate with freight forwarders, shipping companies, and customs brokers.
- Ensure compliance with international shipping regulations and customs requirements.
- Track export shipments and update clients on shipment status.
- Maintain accurate records of export transactions and documentation.
- Resolve documentation discrepancies and shipment issues.
- Communicate with overseas customers and suppliers regarding shipping requirements.
- Support logistics and supply chain operations when needed.
Requirements
- Bachelor's degree in Logistics, Business Administration, Commerce, or related field.
- 2–4 years of experience in export documentation or logistics operations.
- Strong knowledge of export procedures, Incoterms, and international shipping documentation.
- Familiarity with customs regulations and shipping processes.
- Proficiency in Microsoft Office and ERP/shipping systems.
- Excellent organizational and communication skills.
- Good command of English (written and spoken).
