Facilities Manager

Responsibilities:

• Manage and lead a team of engineers, technical officers, supervisors, technicians and contractors in facility management and operation of assigned buildings / estates
• Plan training requirement for staff needs for skills improvement
• Ensure staff has the necessary skill and ability to handle repair and maintenance work
• Establish good working relationships with own team members, building owners, clients and to develop trust and confidence
• Prepare and approve daily, weekly and monthly reports for submission to client
• Establish and maintain a high quality service standards
• Coordinate and liaise with external agencies on new initiatives and major repairs and maintenance works
• Approve tender documents and specifications for various services
• Plan, coordinate and approve rectification works
• Study, propose and implement feasible improvement works
• Responsible for project costing and control
• Prepare and responsible for annual budget submission
• Prepare and responsible for closing of audit report
• Prepare assessment report for contractors performance
• Certify contractors payment
• Ensure staff and contractors follow the House Rules and Disciplines
• Providing feasible solution and coordinate with owners / users, consultants, vendors / contractors on engineering functional requirements and ensure the objectives are achieved.
• Conduct regular inspection of all systems to ensure that all maintenance programmes are implemented effectively in strict compliance with instructions and guidelines.
• To ensure all works carried out safely and / or in accordance with safety procedures.
• Ensure all preventive maintenance works are carried out according to the contractual agreed checklist and schedule.
• Assign engineers and technicians to attend breakdown / complaint promptly as and when it is made known to him.
• Feedback status of major works to FM HOD.
• To manage and attend to maintenance complaints, investigations and rectification works.
• To ensure safekeeping of hand tools and maintain good housekeeping.
• Any other tasks, when required by Senior Manager.

Requirements:

• Diploma in Mechanical/Electrical Engineering or equivalent within facilities maintenance and project work from a recognised institution.
• Bachelor's degree in Mechanical/Electrical Engineering or equivalent within facilities maintenance and project work from a recognised university.
• At least 5 years of related working experience for Degree holder or at least 10 years of related work experience as diploma holder.
• Able to work independently and posses good interpersonal skills
• Good communication skills both verbal and written
• Pro-active, able to work with minimal supervision and perform under pressure
• Service orientated mindset
• Possess high level of initiative and integrity
• Possess strong leadership, quality, good planning and organizing ability