Omnicom Media, an Omnicom (NYSE: OMC) Connected Capability, is the world's largest global media management network. Powered by the Omni Intelligence Platform, Omnicom Media agencies leverage $73.5 billion in billings, 40,000+ specialists across 70+ markets, and the industry's most powerful portfolio of Identity (Acxiom RealID™), Commerce (Flywheel), and Intelligence (Q™) assets to design dynamic Growth Ecosystems that enable the world's most ambitious businesses to grow faster and smarter. The Omnicom Media portfolio includes leading global media agency brands OMD, Initiative, PHD, UM, Hearts & Science, and Mediahub; Data, Identity & Analytics powerhouses Acxiom and Annalect; and a broad spectrum of specialised services. For more information visit omnicommedia.com
The Senior/Finance Executive will be responsible for overseeing the end-to-end media finance and client billing processes, ensuring accurate revenue recognition, timely billing and collections, vendor payments, and compliance with internal controls and client requirements. The role acts as a key finance business partner to the Commercial and Business teams, driving operational excellence, process improvements, and financial governance across client accounts and media projects.
Key Responsibilities
Revenue and Billing Management
- Manage and oversee the end-to-end media project and client billing lifecycle to ensure timely and accurate revenue recognition.
- Review and ensure media plans, cost estimates, and client purchase orders are properly approved and received prior to project commencement.
- Monitor Work-in-Progress (WIP) balances and conduct regular reconciliations to ensure timely billing and recovery of media and production costs.
- Ensure all client billings are processed accurately and in accordance with contractual terms and client requirements.
- Investigate and resolve billing discrepancies, client disputes, and reconciliation issues promptly.
Business Partnering and Stakeholder Management
- Partner closely with Business, Commercial, and Media teams to monitor project profitability, media costs, and billing status.
- Conduct regular account reviews with stakeholders to identify billing risks, revenue leakage, and aged WIP balances.
- Provide financial guidance and support to business teams on client contracts, billing requirements, and financial processes.
- Collaborate with vendors and internal teams to facilitate smooth processing of invoices and payments.
Accounts Payable and Vendor Management
- Verify the accuracy and completeness of costs recorded against client projects.
- Work alongside Accounts Payable team to ensure timely validation, approval, and payment of vendor invoices.
- Support vendor reconciliation activities and ensure completeness and accuracy of recorded costs.
Financial Reporting and Controls
- Prepare monthly financial reports, management schedules, and balance sheet reconciliations with supporting analysis and commentaries.
- Review account reconciliations and identify unusual transactions or variances requiring management attention.
- Support month-end and year-end closing activities to ensure timely reporting.
Compliance, Audit and Governance
- Ensure adherence to company policies, financial controls, statutory requirements, and client-specific compliance obligations.
- Coordinate and support statutory, internal, and client audit exercises, ensuring timely provision of audit documentation and responses.
- Maintain proper documentation and audit trails for billing, revenue recognition, and vendor payment processes.
- Identify control gaps and recommend enhancements to strengthen financial governance.
Process Improvement and Projects
- Drive continuous improvement initiatives to streamline billing, reconciliation, reporting, and operational finance processes.
- Leverage system capabilities and automation opportunities to improve efficiency, accuracy, and scalability.
- Participate in finance transformation projects and implementation of new processes and controls.
Team Support
- Provide guidance and mentorship to Finance Executives and support knowledge sharing within the team.
- Assist Finance Manager in departmental projects and ad hoc assignments as required.
Requirements
- Possess minimum Diploma in Finance/Accountancy or equivalent
- Minimum 3 years of relevant finance experience, preferably in media, advertising, marketing communications, professional services, or project-based environments. Fresh graduates are encouraged to apply for the Finance executive role.
- Strong understanding of client billing, WIP management, revenue recognition, account reconciliations, and financial reporting.
- Experience supporting statutory, internal, and client audits, with a sound understanding of financial controls and compliance requirements.
- Proficient in Microsoft Excel and ERP/accounting systems.
- Strong analytical, problem-solving, and stakeholder management skills, with the ability to manage multiple priorities and meet deadlines.
- Proactive, detail-oriented, and committed to continuous process improvement.
