About Rayqube:
Rayqube is a leading experiential technology company creating immersive, digitally led spatial experiences for brands, government entities, and cultural institutions. We specialize in storytelling through design, leveraging interactive technologies and high-impact installations at major events and exhibitions across the region.
Job Summary:
The Finance Assistant will support the finance and operations team in managing day-to-day accounting, financial documentation, vendor payments, project budgeting, and reconciliations. The role requires strong attention to detail, familiarity with event project costing, and understanding of UAE VAT compliance.
Key Responsibilities:
1. Accounting & Bookkeeping
- Record daily financial transactions including invoices, petty cash, and expense claims.
- Maintain accurate ledgers for project-related expenses and revenues.
- Reconcile bank statements, supplier accounts, and petty cash regularly.
- Assist in month-end closing, accruals, and financial reporting.
2. Vendor & Client Coordination
- Prepare and verify supplier invoices and payment requests.
- Ensure vendor payments are made as per agreed project terms.
- Coordinate with project managers for PO approvals and expense validation.
- Follow up with clients for invoice acknowledgments and payment receipts.
3. Project Cost Management
- Track and update project budgets, actual spend, and cost variances.
- Support project teams with cost estimates and profitability tracking.
- Prepare project summary sheets for management review.
4. VAT & Compliance
- Ensure all supplier and client invoices meet UAE VAT requirements.
- Assist in VAT return filing and maintain documentation for ZATCA / FTA compliance.
- Prepare and maintain proper audit trails for all financial transactions.
5. Reporting & Documentation
- Prepare weekly expense reports and cash flow updates.
- Maintain digital and physical filing systems for finance documents.
- Support in preparing data for audits, management reviews, and annual reports.
Requirements:
- Bachelor's degree in Accounting, Finance, or related field.
- 24 years of experience in finance or accounting, preferably in the event management / marketing / production industry.
- Strong understanding of UAE VAT laws and basic ZATCA/FTA regulations.
- Proficient in MS Excel, QuickBooks, Tally, or any ERP system.
- Excellent attention to detail and organizational skills.
- Strong communication and follow-up skills with internal and external stakeholders.
- Ability to work under tight project timelines and multi-task across multiple events.
Preferred:
- Experience working with event budgets, vendor quotations, and project reconciliations.
- Knowledge of UAE banking procedures.
- Familiarity with project-based accounting and cost allocation.
