Fit-out Procurement Officer

Role Description:

To manage the procurement of materials, subcontractors, and services for interior fit-out projects, ensuring timely sourcing, cost

efficiency, compliance with approved materials, and alignment with project specifications and program requirements.

Responsibilities:

Material Sourcing & Purchasing

• Source and procure materials for fit-out projects including:

o Joinery materials (MDF, plywood, veneer, laminates)

o Finishes (paint, stone, tiles, glass, metal works)

o Hardware and accessories

• Request quotations from approved suppliers and subcontractors.

• Compare prices, technical compliance, and delivery timelines.

Purchase Order Management

• Prepare and issue purchase orders (POs) in line with approved material submittals.

• Ensure all procurement activities comply with company procedures and budget limits.

• Track PO status, deliveries, and supplier performance.

Supplier Management

• Maintain and develop a database of approved suppliers and subcontractors.

• Evaluate supplier performance based on quality, cost, and delivery reliability.

• Negotiate pricing, payment terms, and contract conditions.

Technical Coordination

• Coordinate with design, BIM, and engineering teams to ensure material compliance with specifications.

• Verify that all materials are approved prior to procurement.

• Resolve discrepancies between design requirements and supplier offerings.

Project Coordination

• Work closely with project managers and site teams to understand material requirements and site priorities.

• Ensure timely delivery of materials according to project schedules.

• Monitor long-lead items and critical procurement packages.

Documentation & Reporting

• Maintain procurement logs, RFQs, comparisons, and approvals.

• Prepare procurement status reports for management.

• Ensure proper filing for audit and ISO compliance.