Fleet Coordinator

Objective:

Responsible for overseeing all aspects of vehicle management including maintenance, scheduling, documentation, and driver coordinationtoensureefficientfleetperformance. Thisroleensuresvehiclesaresafe,compliant,andavailabletomeetoperational demands through proactive planning and timely follow-ups. Works closely with internal teams, external service providers, and drivers to maintain smooth workflow, reduce downtime, and optimize fleet resources.

KeyResponsibilities

1. FleetOperationsManagement

   • Coordinatewithdepartmentstounderstandtransportrequirements,planvehicleavailability,andensuretimelymovementof goods or personnel.
   • Monitorvehicleusagepatterns,fuelconsumption,andoperationalroutestoimprovecostefficiencyandreduceunnecessary mileage.

2. Maintenance&SafetyCompliance

   • Scheduleregularpreventivemaintenanceandannualinspections,ensuringallvehiclesmeetsafety,legal,andoperational standards at all times.
   • Maintainclosecoordinationwithworkshopsandservicecentersforrepairs,followuponjobcompletion,andminimizevehicle downtime through effective planning.
   • Trackandreviewsafety-relatedincidents,breakdowns,orrepairtrendsandrecommendcorrectivemeasurestoimprove overall fleet reliability.

3. Documentation,Reporting&Record Management

   • Maintainaccuratedocumentationincludingregistration,insurance,renewaldates,servicehistory,fuellogs,anddriverrecords, ensuring timely updates and compliance.
   • Prepareregularreportsonfleetperformancesuchasmaintenancecosts,utilizationrates,fuelexpenses,andoperational issues for management review.
   • Ensureallcompliancedocumentsarereadilyavailableforaudits,renewals,andregulatoryinspections,maintaining organized and systematic filing.

4. Vendor,Driver& Stakeholder Coordination

   • Liaisewithexternalvendorsforrepairs,rentals,insurance,andmaintenancecontracts,ensuringcost-effectiveandquality service delivery.
   • Supervisedrivers,monitortheirschedules,ensureadherencetocompanypolicies,andsupporttheirtrainingorperformance improvements when required.
   • Workcloselywithadministration,operations,andlogisticsteamstoresolvefleet-relatedissuespromptlyandmaintainstrong communication across departments.

Desired Experience:

• Bachelor'sdegreeinBusinessAdministration,Logistics,SupplyChain,orarelatedfield.
  • Minimum2yearsofexperiencerequired
    • Strongunderstandingoffleetoperations,vehiclemaintenanceprocesses,andcompliancerequirements.
    • GoodcomputerskillsincludingMSOfficeandfleetmanagementsystems.
    • Strongcoordinationcapabilitywithexcellentfollow-throughandorganizationalskills.
    • Effectivecommunicationandinterpersonalskillswithaprofessional,friendlyapproach.
    • Abilitytomultitask,managepressure,andhandletime-sensitiveoperationalrequirements.
    • Stronganalyticalskillswithattentiontodetailandaccuracyindocumentation.