FLEET SPECIALIST
Company
CTRD Company for Business Services (CTRD Arabia) is a company registered intheKingdom ofSaudiArabia(CR:1009114532).
Company Overview
CTRD Arabia provides trusted professional and business services, shaping smarter organisations through high level management consultancy. We place a great deal of value in strong personal relationships, becoming trusted advisers to our clients and partners working with them toidentifyand resolve their challenges.
We deliver business services, professional services, transformation and development services, consultancy services, and language services, focused on practical outcomes andlong termvalue.
People are at the heart of what we do, both within our organisation and when working with others externally. Our success is built on getting our relationships right, delivering on what we commit to, holding ourselves accountable, andmaintaininghumility in everything we do. Our priorities are people,projectand profit, in that order.
Background & Role Overview
TheCountry Management Office (CMO)supports and develops the people, projects, and business management of CTRD (UK & Arabia) within the Kingdom of Saudi Arabia. The CMO provides the centralized functionsrequiredto ensure that our people and projects receive the support they need to succeed.
Working within the CMO, theFleet Specialistis responsible forsupporting the management, maintenance, and optimization of the company's vehicle fleet andlogisticsoperations across the Kingdom. The role plays a key part in ensuring operational efficiency, safety, and compliance with local regulations, while also ensuring that the company's projects and personnel receive reliable fleet andlogisticssupport.
The Fleet Specialist contributes to the effective day-to-day operation of the fleet, including vehicle scheduling, maintenance coordination, asset tracking, and compliance monitoring. The role helps ensure fleet availability, cost-effectiveness, and safe operations while supporting the movement of company assets efficiently andin accordance withcompany policies and regulatory requirements.
Working closely with internal departments, suppliers, and vehicle users, the Fleet Specialist helpsmaintainstrong communicationchannels to ensure smoothlogisticsoperations and effective fleetutilizationacross all projects.
Location
Riyadh
Hours of Work
40 hours per week
Contract Type
Fixed Term Contract(1 year rolling)
Full Time
Role Responsibilities
- Maintain and update thefleet register, including receiving new or replacement vehicles and ensuring all fleet recordsremainaccurateand up to date.
- Monitor and coordinatevehicle servicing, inspections, and preventive maintenancein accordance withmanufacturer recommendations and legal requirements.
- Schedule and trackpreventive and corrective maintenance, ensuring fleet availability and operational reliability.
- Maintain and managevehicle documentation, including registration, insurance, permits, and inspection records.
- Ensure compliance withcompany safety standards, operational procedures, and relevant legal regulationsgoverning vehicle operations.
- Develop, communicate, and supportcompany policies and guidelines for safe, legal, and responsible vehicle use, including monitoring vehicle usage andidentifyingmisuse or abuse.
- Manage and coordinate responses toroad traffic incidents, including accident reporting, insurance coordination, arranging repairs, and organizing replacement vehicles when necessary.
- Coordinatevehicle repairs and workshop visits, with or without drivers, and follow up with service providers to ensuretimelyresolution.
- Maintain and managevehicle running kits and essential fleet equipmentwhererequired.
- Support thedaily operational planning and coordination of fleet activities, ensuring vehicles are available to support company projects and personnel.
- Maintainaccuratefleet logs, service records, mileage reports, and fuel consumption data.
- Prepareregular management reports, including fleet performance, operational efficiency, incident tracking, and cost analysis.
- Liaise withexternal service providers, including workshops, rental agencies, and insurance companies, to ensure efficient fleet operations.
- Supportprocurement activitiesrelated to fleet operations, including spare parts, equipment, and service contracts.
- Monitorfleet-related expenditures, including fuel, maintenance, and spare parts, ensuring operationsremainwithin the approved budget.
- Supportannual fleet budget planning,identifyingpotential risks, cost variations, and operational requirements for future planning.
- Providetraining, advice, and operational supportto staff using company vehicles to improve safety, efficiency, and compliance.
Requirements
Essential
- 2-3 years+ infleet operations, transportlogistics, automotive service, or related role
- Handson experience with fleet management systems, fuel card programs, and maintenance workflows
- Strong organisational and time management skills
- Good communicationand interpersonal abilities
- Fluent English
- Analytical thinking and problem-solving
- Ability to multitask and work under pressure
- Attention to detail and accuracy in record-keeping
Desirable
- Bachelor's or Associate degree in Business, Supply Chain, Automotive Technology, or related field;
- Basic mechanical understanding of vehicles
- Intermediate to advanced MS Excel skills
