Founder s Office & Executive Coordination Associate

Company Description

HARTH is a tea and botanical company rooted in Egyptian heritage and designed for a contemporary global audience. Focused on quality, craftsmanship, and cultural depth, HARTH develops refined teas, tisanes, and hospitality experiences that reinterpret tradition through a modern lens. Beyond product, the company operates across retail, hospitality, events, and experiential concepts, with a strong emphasis on design, materiality, and thoughtful execution.

Role Description

The Founder's Office & Executive Coordination Associate is a full-time, on-site role based in Cairo, Egypt, working directly alongside the Founder across a wide range of operational, strategic, and organisational responsibilities.

This is a highly dynamic role suited to someone who is exceptionally organised, proactive, detail-oriented, and able to manage multiple moving parts simultaneously in a fast-paced environment.

Responsibilities include:

• Coordinating day-to-day operational and administrative activities across the business
• Managing schedules, meetings, follow-ups, and internal communications
• Tracking projects, timelines, and deliverables across departments
• Preparing reports, presentations, summaries, and operational documents
• Supporting supplier, partnership, hospitality, and event coordination
• Supporting execution on retail, sourcing, and brand operations as priorities require and ensuring organisational alignment across ongoing initiatives.
• Maintaining company records and internal systems, so that institutional knowledge is documented rather than held informally
• Coordinating travel and logistics, domestic and international

Decision-making authority

The postholder exercises independent judgement over scheduling, over what is escalated to the Founder and what is resolved directly, and over the timing and manner of follow-up with suppliers, partners, and external parties. These decisions are made without prior approval. Thus the role requires strong discretion, responsiveness, problem-solving ability, and the capacity to operate calmly under pressure while maintaining a high level of professionalism and attention to detail.

Qualifications

• Strong organisational and time management skills, with the ability to manage multiple priorities simultaneously in a fast-paced environment.
• Excellent written and verbal communication skills in both English and Arabic with a further language as a plus.
• High attention to detail, discretion, responsiveness, and follow-through.
• Strong coordination and problem-solving abilities, with a proactive and solutions-oriented mindset.
• Ability to prepare clear reports, presentations, meeting summaries, and operational documentation to a high standard.
• Comfortable managing schedules, follow-ups, communications, and cross-functional coordination across multiple ongoing projects.
• Proficiency in Notion, Google Workspace, Microsoft Office, and organisational/project management tools.
• Strong interpersonal skills and the ability to work closely with different teams, suppliers, partners, and external stakeholders.
• Ability to remain organised and composed under pressure while handling time-sensitive matters.
• Previous experience in executive coordination, founder's office, operations, hospitality, project coordination, or administrative support roles is preferred.
• Interest in hospitality, design, culture, food & beverage, or premium consumer brands is considered a plus.

Working pattern

This is a six-day-per-week role, compensation is discussed at first interview. The role offers direct exposure to every part of a growing company, and responsibility from the outset.

How to apply

Please send your CV to [Confidential Information], together with a covering note of no more than one paragraph describing a decision you took on behalf of someone you worked for, and why it was the right one.

Applications are ongoing on a rolling basis. We respond to every application we receive.