Company Overview
Meinhardt is one of the world's most respected engineering consultancies, with a proven track record of delivering innovative, buildable, and sustainable solutions across buildings, infrastructure, and mission-critical facilities. With over 6,000 professionals across 61 offices worldwide, Meinhardt partners with leading developers, governments, and private clients to shape cities and communities..
Our Vision, Mission & Values
- Vision: Be the world's preferred urban & infrastructure solutions provider.
- Mission: Deliver commercially successful, highly buildable, sustainable solutions exceeding clients expectations.
- Values: Accountability, Collaboration, Diversity, Entrepreneurship, Integrity, Innovation, Ownership, Respect, Sustainability.
Position Overview
We are seeking a professional and well-organized Receptionist to support the smooth day-to-day operations of our Abu Dhabi office. The role involves managing front desk activities, welcoming visitors, handling calls and correspondence, and providing administrative support to ensure a professional and efficient office environment.
Responsibilities
- Welcome visitors, clients, and guests in a professional and courteous manner.
- Manage front desk operations and ensure the reception area is presentable at all times.
- Answer, screen, and direct incoming phone calls and general enquiries.
- Coordinate meeting room bookings and support meeting arrangements.
- Receive, sort, and distribute incoming mail, courier packages, and office deliveries.
- Support travel, hotel, and logistics arrangements when required.
- Maintain office records, contact lists, and administrative documentation.
- Coordinate with building management, suppliers, and service providers as needed.
- Assist with office supplies, stationery, and pantry stock monitoring.
- Provide general administrative support to management and office teams.
- Ensure confidentiality, professionalism, and proper handling of office communications.
Qualifications & Experience
- Diploma or Bachelor's degree in Business Administration, Office Management, or a related discipline.
- Minimum 2–5 years of experience in a receptionist, front desk, or administrative support role.
- Previous experience within engineering consultancy, construction, real estate, or professional services environments is preferred.
- Strong communication and interpersonal skills.
- Professional appearance and customer-service mindset.
- Good organizational skills with the ability to manage multiple tasks.
- Fluency in English is required; Arabic language skills are advantageous.
Technical Skills
- Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
- Experience managing phone systems, meeting bookings, and office coordination tools.
- Good document control, filing, and administrative coordination skills.
Preferred Attributes
- Experience working in a multinational or corporate office environment.
- Strong attention to detail and ability to work independently.
- Positive attitude, reliability, and a proactive approach to office support.
- Ability to communicate professionally with clients, visitors, and internal teams.
- Flexibility to support wider administrative and office coordination tasks when required.
Please submit /forward your CV to [Confidential Information] if you meet the above requirements.
Good Luck
