Application Deadline: 30 September 2024
Department: Rooms Division, Front Office & Guest Services
Location: Saudi Arabia - Yanbu
Description
The incumbent in the position is responsible for supervising the operations at the reception to ensure that the highest professional services are given to all guests in accordance with the Kempinski and Leading Quality Assurance (LQA) service standards.
Key Responsibilities
- Plan and supervise the day to day operations of the Reception section which are related to the arrival and departure of guests, including the room sales, the room assignments of VIPs, Groups and Crews and room registrations.
- Coordinates and monitors the work of direct subordinates and verifies that all receptionists are well groomed in order to ensure clients satisfaction and adherence to service standards.
- Carry out training for new employees and on the job training. Motivates staff to bring about excellent performance.
- Handles guest requests and complaints in a polite and efficient manner, gives further instructions to the relevant staff if needed to ensure customer satisfaction and maintains a record of all complaints received from all guests. Follow up when necessary.
- Liaise and coordinate with various departments to ensure all information on guests are accurate such as rate, room type, billing, guest requests and oversee that guests specific requirements are addressed in an efficient manner.
- Keep abreast on hotel products and services as well as on tourist and business traveling information that may be of any interest to our guests.
- Constant training of subordinates.
- Supervise all cashier work of subordinates.
- Update all on loyalty programme.
- At the end of shift, do handover reporting guest complaints, unusual situations and incidents that need follow up, to ensure efficiency in the operation.
- Accomplish a set of administrative duties such as briefing, producing, reviewing and writing reports and other specific duties related to the job function.
- Any other duties, which may be assigned to you from time to time as directed by your Supervisor or Manager.
Additional responsibilities and tasks can be added at any time according to the needs of the business and of the hotel.
Skills, Knowledge and Expertise
EDUCATION: Hotel Apprenticeship / College Diploma in Hospitality Management or equivalent
EXPERIENCE: To fill the position, one of the following is required:
Minimum of 1 to 2 years experience in a receptionist position at Front Office
Preferably in an international five star hotel.
LANGUAGE: Ability to work and communicate in a multinational environment:
Local language excellent oral and written skills (as applicable)
English excellent oral and written skills
Additional language - beneficial
COMPETENCIES: Include the skills the candidate must have to fill this
position
Operational knowledge of front desk operations
Knowledge of VIP welcoming protocol
TECHNICAL
COMPETENCIES: Computer literacy adapted to the field of training:
Solid Knowledge in Microsoft Office (Word, Excel and PowerPoint)
Advanced knowledge of Opera
Basic knowledge of Micros
INDIVIDUAL
CHARACTERISTICS: To fill this position the candidate must identify with the Kempinski core values, in addition they should be especially:
People Oriented
Passionate for European luxury
Entrepreneurial
Straightforward
Developing others
Motivating others
Planning/ Organization
Problem solving
Flexibility
Concern for quality
Initiative
Results oriented
Teamwork / Cooperation
Interpersonal skills
Customer service orientation
Oral and Listening Skills
Good writing skills
Friendly and caring attitude
Self controlled
OTHER SKILLS: Depending on region and prop
