Job Summary
To support the General Services operations by providing the required assistance in acquiring government approvals related to general services, managing the outsourced messenger activities, and overseeing the procurement related to kitchen supplies, in order to facilitate efficient and effective bank operations.
Key Accountabilities
Government Approvals
- Assist the supervisor with government approval activities by processing applications and preparing the required documentation to ensure compliance with applicable government regulations and requirements
Administration
- Manage and coordinate the outsourced staff messenger services ensuring that their operation is compliant with the defined bank policies and procedures.
- Manage and maintain the kitchen item supplies, general stationery and CB fleet across the bank liaising with the external suppliers so that there is no disruption to the services.
- Prepare the required documents for financial transactions and approvals.
- Assist in management of stock related to stationery items and facilitate delivery of items to all branches / offices to support business's administrative requirements.
- Responsible for coordinating and supporting the day-to-day administrative, facility, and general service activities of the organization
Policies, Systems, Processes & Procedures
- Follow all relevant departmental policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner.
Other Accountabilities
Key Interactions
Competencies
- Adaptability/Flexibility
- Dependability
- Integrity/Ethics
Skills
- Ability to work under pressure
- Bilingual (Arabic & English)
- Proficiency in oral and written English & Arabic (Preferred).
- Proficiency in written and spoken English
- Time Management skills
Education
- Bachelor degree or equivalent
