At Electra we need talented people that will share our strategy to be the obvious partner contracting for local & international players who wish to set up an event within the GCC.
Role Overview
The coordinator is responsible for managing all graphics, fabric, and decor-related scope from project initiation to site delivery. This includes technical coordination, production, supplier follow-ups, quality control, and site support. The role ensures timely, cost-effective, and high-quality delivery while aligning closely with the Project Manager (PM), Operations team, Design team, and other stakeholders.
Main Accountabilities
- Coordinate with Project Manager to obtain SOW, budget, technical details, visuals, and align with stakeholders during kick-off meetings.
- Work with Operations and fabrication teams (carpentry, steel, paint, graphics, fabric) to set priorities and prepare production schedules based on delivery requirements.
- Provide technical solutions, cost estimates, and arrange/review samples of materials, finishes, fabrics, prints; check artwork and ensure drawing dimensions match the Graphics Order Form (GOF).
- Act as the main contact for graphics/fabric/dcor team, confirm work schedules,monitor progress with operations, address delays, and share updates.
- Coordinate with procurement/suppliers for imely delivery of materials and samples, share drawings/measurements/installation timelines, and ensure logistics match production and build-up schedules.
- Track production progress, check quality of graphics/fabric/dcor against specifications, address issues, and provide PM/AM with regular updates on progress, risks, and corrective actions.
- Monitor budgets, record variations,maintain approvals/artwork/production/supplier records, and update library with new materials or techniques.
- Align with PM on build-up schedules and logistics, ensure crew, permits, and resources are ready, prepare delivery schedules,monitor shipments, support site installation, resolve issues quickly, and manage scrap handling/reusable storage with final documentation.
Knowledge & Experience
Number of years of Experience:
Minimum 2 years experience within the graphics, dcor, or event industry
Certification
Education:
Graduate
Languages
Proficiency in English (addition all languages are an advantage
Systems
Microsoft Office; Adobe Photoshop/Illustrator; l Auto CAD
Technical & Functional Skills
- Strong knowledge of digital media printers and printing techniques.
- Understanding of different types of media used in event production.
- Basic graphic design skills.
Other Skills And Competencies
- Must be proactive and have a positive attitude.
- Must be flexible and ready to work as per requirement.
- Strong sense of ownership &Accountability.
General Obligations towards Health, Safety and Environment
- You will correctly use machinery, appliances, tools, transport, and all equipment issued by the company.
- You will correctly use personal protective equipment supplied by the company.
- You will not remove any safety devices for any machinery or installations.
- You will perform all tasks set forth by safety and environmental regulations and thus cooperate with Electra to ensure a working environment and condition that do not pose any risks in terms of health, safety and environment to others.
