HCM Executive Assistant

Solving the most complex technology and business challenges is what Appficiency is about. As the top partner for creating the new industry benchmarks in the ERP Services, Appficiency is an Oracle NetSuite Alliance Partner with over 7 different industry and partner awards. We are a leader in both construction and manufacturing and as a top 5 Alliance Partner, we go to work each day solving the hardest industry problems and sharing these news-worthy achievements to set a higher bar for the professional services and software industry.

The Value

Appficiency understands that people are our greatest strength. We always put our talented people first and invest heavily in their learning and career opportunities. We consistently provide amazing opportunities to learn, innovate and lead. We combine advice with action to develop experts that are knowledgeable and passionate about what they do. Appficiency is committed to developing a culture built on integrity, collaboration and growth, and is proud to be an equal opportunity employer. In addition, as part of our growing global network, there are opportunities to work with international teams and clients, or even help lead our global expansion.

The Grind

We have been recognized for being the best at what we do, but we are working smart to do even better and that all starts with you. We are a rapidly growing company at the interchange of business and technology which requires entrepreneurial tenacity, motivation to learn, and enterprise building initiative.

No matter your role, you will be an integral member of the team, focusing on engagements of varying sizes and across diverse industries. In our progressive environment, the projects you work on will drive your learning and accelerate your business acumen and technical expertise.

The Talent

Support our Sr. VP for HCM, such as answering emails, preparing documents and deliverable templates, scheduling appointments, running reports, setting up calls and meetings, and maintaining order . This role will also assist in booking flights and organizing events to provide relief to the Executive. Manage some adhoc tasks and mostly HR related activities.

The Commitment

• Monitor and manage incoming and outgoing communications on behalf of the SVP of HR.
• Arrange calls, meetings, and events; manage invitations, agendas, calendar logistics, and follow-ups.
• Collect and organize data, compile reports, and prepare presentations for the SVP of HR's review.
• Handle general administrative tasks.
• Maintain strict confidentiality when dealing with sensitive information on employee, HR, and organizational information.
• Take detailed meeting minutes during discussions and distribute them to relevant stakeholders in a timely manner.
• Follow up on action items and deadlines to support project and meeting outcomes.

The Essentials

• Bachelors Degree from a reputable university
• At least 1 year of experience in a similar position.
• HR experience is an asset.
• Must have very good communication skills, both written and verbal
• Excellent interpersonal skills
• Exceptional organizational and time-management skills
• Strong attention to detail
• Active listening skills
• Knowledge in Microsoft Office