HR & Admin Assistant

Company: SENSASIA

Location: Dubai, UAE

Employment Type: Part-time / Freelance

Work Schedule: 3 days per week | 8:30 AM – 5:30 PM

We are hiring a part-time or freelance HR & Admin Assistant to run our recruitment end to end and keep our job descriptions and manning records up to date, working three days a week with our head office team.

Key Responsibilities

Recruitment & Sourcing

• Receive vacancies and job descriptions from the head office team and post them on the relevant platforms, including LinkedIn, Indeed and other job boards.
• Manage advertising spend for each vacancy within the approved budget & report on spend against it.
• Screen all applications against the role requirements and share a shortlist of the most suitable candidates with the team.
• Keep job adverts live, accurate and closed promptly once a role is filled.

Interview & Candidate Management

• Book and manage all interviews with the head office team, including calendar invites, confirmations and rescheduling.
• Brief candidates on the interview format, timing and who they will meet.
• Collect interview feedback from the team and keep each candidate updated on their status.
• Prepare and issue offer letters once a hiring decision is approved.
• Act as the main point of contact for candidates and respond to their inquiries throughout the process.
• Gather the documents and paperwork required for visa applications and pass complete files to the relevant team.
• Agree and organise joining and start dates with the candidate and the head office team.
• Own the full recruitment process for each candidate, from application through to their first day.

HR Documentation & Manning

• Update job descriptions as roles change, in line with input from department heads.
• Keep internal manning documents current, including headcount, vacancies, new joiners and leavers.
• Prepare and update internal manning reports and related paperwork on the agreed schedule.
• Maintain accurate, organised and confidential recruitment and employee records.
• Maintain and update employee records, including joining, leaving, leave and attendance details.
• Maintain and regularly update Annual Leave (AL), Public Holiday (PH) and Overtime (OT) trackers.
• Monitor employee attendance, overtime hours and leave balances.
• Handle general office administration and other HR-related tasks as required.

Requirements

• 2–3 years of experience in HR and/or full-cycle recruitment.
• Experience using LinkedIn, Indeed and other recruitment platforms.
• Experience preparing offer letters and coordinating visa documentation.
• Strong organisation and attention to detail, with the ability to manage several vacancies at once.
• Clear, professional written and spoken English.
• Confident with Microsoft Excel for trackers and reports.
• Discretion in handling confidential candidate and employee information.
• Able to work independently and keep work moving across a three-day week.

Desirable

• Knowledge of UAE labour law and visa processes.
• HR degree or relevant professional qualification.

How to Apply

Please send your CV to [Confidential Information] along with a short note outlining your recruitment experience and availability.

Subject: Part-Time / Freelance HR & Admin Assistant