Transguard Workforce Solutions is a leading provider of unique and innovative HR solutions. With a decade of experience in the region and a team that possesses extensive knowledge of the market, we provide a fully integrated HR solution.
We are currently recruiting for a HR Administrator (Mandarin Speaker) for our client to be based out of their Dubai Office.
Purpose-
This role will primarily focus on managing employee visa and work permit processes, including Temporary Work Permit (TWP) applications, while also providing payroll administration support and general HR coordination.
Responsibilities-
- Coordinate end-to-end visa processing, renewals, cancellations, and amendments for employees and dependents.
- Manage work permit applications and renewals, including Temporary Work Permits (TWP).
- Ensure compliance with local labor and immigration laws and regulations.
- Liaise with government authorities, PROs, external agencies, and employees regarding visa-related matters.
- Maintain accurate visa and immigration records and monitor expiry dates.
- Generate visa-related reports and maintain employee documentation.
- Manage submission, tracking, and renewal of Temporary Work Permit applications.
- Ensure all supporting documentation is complete and submitted within required timelines.
- Coordinate with relevant stakeholders to resolve application issues and delays.
- Maintain compliance with regulatory requirements related to temporary employment permits.
- Assist with monthly payroll preparation and processing.
- Maintain employee records relating to attendance, leave, visa status, and payroll changes.
- Coordinate payroll inputs including new joiners, leavers, salary amendments, allowances, deductions, and overtime records.
- Support payroll reconciliation and respond to employee payroll-related queries.
- Ensure accuracy and confidentiality of payroll data.
- HR Operations & Administration
- Maintain and update employee files and HR databases.
- Support onboarding and offboarding activities.
- Prepare employment letters, certificates, contracts, and HR-related documentation.
- Assist employees with HR-related inquiries and administrative requests.
- Support HR audits and compliance requirements.
- Prepare periodic HR reports and employee data analytics.
Skills-
- Bachelor's degree in human resources, Business Administration, or related field.
- 2 to 5 years of HR administration experience.
- Previous experience handling visas, work permits, immigration processes, or government-related procedures.
- Experience in supporting payroll administration is preferred.
- Experience managing Temporary Work Permit (TWP) applications is advantageous.
