Daily Responsibilities
1. PRO Transactions & Government Systems
- Coordinate and share daily tasks with the PRO.
- Follow up on all government and PRO-related transactions on a daily basis.
- Review government system reports to identify any red flags and prevent fines or penalties.
2. Daily Reports
- Camps reports (labour, rooms, cleanliness, instructions, etc.).
- Project requirements coordination with the Operations Department and Safety Department.
- Follow up and update HR-related programs (training, policies, instructions, etc.).
3. Recruitment
- Handle recruitment for blue-collar staff (operations staff).
- Positions include drivers, supervisors, foremen, skilled technicians, and similar roles.
4. Daily Administration Work
- Review administration tasks with the PRO.
- Manage HRMS requirements including onboarding, offboarding, warning letters, evaluations, leaves, etc.
- Act as the communication link with medical and vehicle insurance companies for:
- Create and maintain employee personnel files.
- Serve as the communication link between the HR Department and all group employees for personal or work-related requests.
- Conduct investigations related to employee issues (complaints, absenteeism, conflicts, etc.).
- Handle HR-related administration tasks such as flight bookings, vacation summaries, End of Service (EOS) calculations, etc.
- Review all documents received from the PRO (invoices, forms, etc.).
- Handle any other tasks related to the HR Department.
Weekly Responsibilities
- Review and update attendance sheets for payroll processing.
- Review and update salary additions and deductions sheets.
- Review and update the filing system, ensuring all documents are properly attached and filed correctly.
- Handle ILOE insurance renewals or cancellations.
Monthly Responsibilities
- Review and verify the monthly salary sheet and ensure all details are accurate.
- Check and verify DU bills, Salik, and ENOC statements.
- Process monthly pension payments.
- Prepare and coordinate monthly Saturday schedules.
- Follow up on operations uniforms, safety shoes, and personal protective equipment (PPE).
- Handle any additional HR-related responsibilities as required.
Yearly Responsibilities
- Renewal of camps contracts.
- Renewal of warehouses contracts.
- Trade license renewal.
- Office lease renewal.
- Insurance policy renewals.
- Vehicle renewals.
- PO Box renewal.
Qualifications:
- Preferably with prior experience in the construction field.
- Bachelor's degree in Human Resources, Business Administration, or a related field.
- Minimum 5 years of experience as an HR Assistant or similar HR role in the UAE.
- Strong knowledge of UAE Labor Law and HR operational procedures.
- Proven experience in visa processing and government-related HR transactions.
- Proficiency in MS Office and HR systems.
- Excellent organizational skills with strong attention to detail.
- Good communication skills in English (Arabic is an advantage).
- Ability to handle confidential information with professionalism and discretion.
