Company Description
Founded in 2016, SARPI Group is a Dubai-based company representing and distributing international consumer and retail brands across the UAE and GCC. We work with over 400 retail stores and 16 e-commerce platforms across six countries in the Middle East. As we continue to grow, we are looking for an organized and proactive HR & Operations Coordinator to support our daily operations.
Location: Dubai, UAE
Key Responsibilities
Human Resources & Administration
- Monitor staff attendance and maintain attendance records.
- Prepare and manage warehouse team timesheets.
- Handle petty cash and prepare periodic reports.
- Process employee expense reimbursements and maintain records.
- Monitor, organize, and file delivery notes, tax invoices, and company documents.
- Track vendor contract expiry dates and coordinate renewals.
- Support employee onboarding and offboarding processes, including documentation and clearance procedures.
- Coordinate office administration activities, including permits, repairs, maintenance, and office/pantry supplies.
- Maintain employee records and HR documentation.
- Coordinate employee visa applications, renewals, amendments, and cancellations.
- Liaise with government authorities, typing centers, and service providers
- Monitor visa, labor card, and company document expiry dates.
- Ensure timely processing of all immigration and labor-related requirements.
Procurement & Logistics Support
- Arrange local and international shipments through courier providers such as DHL, FedEx, and freight forwarders.
- Request quotations from suppliers and prepare cost comparison reports.
- Coordinate with logistics partners and freight forwarders to secure competitive shipping rates.
- Track shipments and ensure timely delivery of goods and documents.
- Support procurement activities and vendor communications.
General Operations
- Provide administrative support to management and various departments.
- Maintain organized records and filing systems.
- Assist with operational projects and ad-hoc tasks as required.
- Support continuous improvement of internal processes and procedures.
Requirements
- 2–5 years of experience in HR, Administration, Operations, or a similar role in the UAE.
- Knowledge of UAE visa and labor processes is highly preferred.
- Strong organizational and multitasking skills.
- Good communication skills in English.
- Proficiency in Microsoft Office, particularly Excel.
- Ability to work independently and manage multiple priorities.
- Experience with courier, logistics, or procurement coordination is an advantage.
What We Offer
- Opportunity to work with international brands in a growing company.
- Dynamic and collaborative working environment.
- Career development and growth opportunities.
- Competitive salary package based on experience.
- If you are a detail-oriented and proactive professional who enjoys managing a variety of responsibilities across HR, administration, and operations, we would love to hear from you.
