HSEQ Manager

Job Purpose

• To lead and manage all Health, Safety, Environment, and Quality activities under the NYU Project, ensuring full compliance with client requirements, contractual obligations, company policies, legal regulations, and applicable HSEQ standards.

• The role is responsible for implementing HSEQ systems, monitoring site compliance, managing incidents and non-conformities, driving corrective actions, and promoting a strong culture of safety, quality, environmental responsibility, and continuous improvement.

Education & Qualification:

• Bachelor's Degree or Diploma in Engineering, HSE, Environmental Management, Quality Management, Facilities Management, or related field.
• NEBOSH IGC or equivalent HSE certification is preferred.
• ISO 45001, ISO 14001, and ISO 9001 Internal / Lead Auditor certification are preferred.
• Proficiency in MS Office; CAFM or HSEQ reporting system knowledge is an advantage.

Experience and Skills:

Industry Experience (No. of years):

• Minimum 8–10 years of experience in HSEQ, facilities management, construction, engineering, infrastructure, or large-scale project operations.

Position/functional experience (No. of years):

• Minimum 5–7 years of experience in an HSEQ supervisory or managerial role, preferably within a university, commercial, residential, hospitality, or high-profile client environment.

Competencies and Skills:

• Strong knowledge of HSEQ systems, ISO standards, audits, inspections, and compliance requirements.

• Good understanding of risk assessments, incident investigation, NCRs, and corrective actions.

• Strong leadership, stakeholder management, and team supervision skills.

• Ability to identify hazards, environmental risks, quality gaps, and improvement areas.

• Strong reporting, documentation, analytical, and root cause analysis skills.

• Effective communication, presentation, and training delivery skills.

• Ability to manage incidents, audits, and client requirements under pressure.

• Strong commitment to safety, quality, sustainability, compliance, and continuous improvement.

Roles, Responsibilities, Duties

• HSEQ Management and Compliance
• Lead the implementation of HSEQ policies, procedures, plans, and systems across the NYU Project.
• Ensure compliance with client requirements, contractual obligations, company standards, and applicable legal and regulatory requirements.
• Monitor alignment with ISO 45001, ISO 14001, ISO 9001, and internal management system requirements.
• Review and update risk assessments, method statements, inspection plans, emergency procedures, and HSEQ documentation.

• Health and Safety Management
• Conduct regular site inspections, safety audits, risk assessments, and compliance checks.
• Identify hazards, unsafe acts, unsafe conditions, and high-risk activities, ensuring timely corrective actions.
• Monitor the use of PPE, tools, equipment, permits, chemical handling, and safe systems of work.
• Promote a strong safety culture among employees, supervisors, subcontractors, and service teams.

• Environmental Management
• Monitor waste management, recycling, chemical storage, spill prevention, energy use, and environmental controls.
• Ensure environmental practices comply with client, company, and regulatory requirements.
• Support sustainability initiatives and environmental improvement programs.
• Investigate environmental incidents and follow up on corrective and preventive actions.

• Quality Management
• Ensure service delivery complies with approved SOPs, method statements, checklists, SLAs, KPIs, and quality standards.
• Conduct quality inspections and audits to verify operational performance and compliance.
• Monitor non-conformities, service gaps, complaints, and recurring quality issues.
• Coordinate corrective actions to improve service quality and client satisfaction.

• Incident and Non-Conformance Management
• Lead investigations into incidents, accidents, near misses, quality failures, and non-conformities.
• Identify root causes and recommend corrective and preventive actions.
• Ensure timely reporting, escalation, documentation, and closure of incidents, NCRs, and corrective actions.
• Track trends and recommend measures to prevent recurrence.

• Audits, Reporting, and Documentation
• Plan and conduct internal HSEQ audits, inspections, and management system reviews.
• Support client, external, and certification audits by maintaining accurate records and evidence.
• Prepare daily, weekly, and monthly HSEQ reports, dashboards, statistics, and performance summaries.
• Monitor HSEQ KPIs, audit findings, incident rates, NCRs, training compliance, and inspection results.
• Training and Awareness
• Identify HSEQ training needs for employees, supervisors, and subcontractors.
• Deliver or coordinate inductions, toolbox talks, awareness sessions, campaigns, and quality briefings.
• Promote hazard reporting, near-miss reporting, and employee participation in HSEQ initiatives.

• Subcontractor and Stakeholder Coordination
• Monitor subcontractor compliance with HSEQ requirements, site rules, method statements, and approved procedures.
• Review subcontractor HSEQ documents, training records, risk assessments, permits, and performance reports.
• Coordinate with client representatives, project teams, operations, supervisors, subcontractors, and corporate HSEQ teams.

• Continuous Improvement
• Analyze HSEQ trends, audit outcomes, incidents, complaints, and performance data.
• Recommend and implement initiatives to improve safety performance, environmental control, service quality, and operational efficiency.
• Support a culture of accountability, risk awareness, compliance, and continuous improvement.

• Occupational and workplace Health and Safety responsibilities:
• In addition to all job specific responsibilities, all employees are required to adhere to all Khidmah health, safety and environmental (HSE) policies, procedures, practices, and relevant legal and statutory health, safety and environmental requirements and obligations. All employees are personally responsible to familiarize themselves with these policies, procedures, practices, updates, etc. Khidmah HSE department regularly updates existing and introduce new policies, procedures and practices and each employee is personally responsible to ensure they stay updated and compliant with all such updates and new additions.

• Information Security responsibilities:
• Comply with Khidmah Information Security Policies
• Be aware of and fulfil their information security responsibilities
• Ensure whoever handles sensitive company information have taken the Security Awareness Training
• Know how to report a security incident (to IT ServiceDesk or InfoSec).
• Not Disable his/her OS firewall and/or Antivirus
• Restrict use to authorized purposes, Protect access accounts, privileges and associated passwords.
• Accept accountability of his/her individual user accounts, and maintain confidentiality