We are looking for a high-energy Senior HR Office Manager to serve as the operational heartbeat of our Dubai HQ. This isn't a role for someone who needs a manual; it's for a seasoned pro who builds the manual. You will take full ownership of our physical workspace, ensuring that as we scale, our environment remains seamless, professional, and inspiring.
Key Responsibilitie
- sOversee daily office operations to maintain a clean, organized, and efficient workplace
- .Provide a world-class reception experience for guests, candidates, and partners
- .Manage office supplies, including stationery, cleaning materials, and pantry items, ensuring timely replenishment
- .Coordinate pantry and catering services for meetings, training sessions, and internal events
- .Manage timely payments for DEWA, Telecom (SIM cards, Du), and trade license-related subscriptions
- .Oversee office maintenance and facility services, including repairs, AC servicing, and general upkeep
- .Propose and evaluate suppliers, collect quotations, negotiate prices, and ensure cost-effective solutions
- .Manage relationships with office suppliers, maintenance teams, telecom providers, and service vendors
- .Maintain and track an inventory of IT equipment, office devices, and employee accessories
- .Manage the distribution and deactivation of employee access cards and keys
- .Maintain and track company merchandise and promotional materials, such as branded items, gifts, uniforms, and marketing materials
- .Manage procurement processes to ensure the timely delivery of office and operational supplies
- .Coordinate office courier and logistics activities for documents, deliveries, and purchases
- .Track office expenses, reconcile corporate credit card statements, and prepare monthly expense and budget reports
- .Assist with the logistics of new hire arrivals and office-related relocation tasks
- .Support the planning and organization of internal and external events, including team-building activities, corporate events, workshops, and client meetings
- .Coordinate venues, catering, travel, logistics, and vendor arrangements
- .Facilitate effective coordination between internal departments and external suppliers
- .Assist with immigration and onboarding process for relocating employees and new hires
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Qualifications & Skil
- lsBachelor's degree in Business Administration or a related fiel
- d.57 years in Administrative/Office Management, with at least 3 years of recent experience in the UA
- E.Professional fluency in English. Proficiency in Russian is advantageous given the current team diversit
- y.Advanced proficiency in MS Excel (pivot tables, formulas) and cloud-based tools (Slack, Google Workspace
- ).Basic understanding of UAE labor law and government portal navigation (DEWA, Dubai Economy, Free zone portals etc.
- ).Valid UAE Driving License, preferab
- lySkill
- s:Strong organizational, multitasking, and time-management skills. Ability to work under pressur
- e.Experience in tracking employee assets, inventory, merchandise, and promotional material
- s.Ability to handle confidential information with professionalism and discretio
- n.Problem-solving, proactive mindset, and ability to work independently in a fast-paced environmen
- t.Strong command of business correspondence, professional email writing, and documentatio
- n.Resourceful and adaptabl
e.
What We Of
- ferUAE residency v
- isaComprehensive health insura
- nceCo-paid meals provided in the offi
- ce.Co-paid wellness activities e.g. padel, tennis and gym subscript
- ionBirthday gifts, regular team-building events, and a high-growth environment where you can truly shape the office culture from day o
ne.
