Role purpose
Coordination of the attendance transactions and employees relations in all units within the organization. Preparation of job offers and employment contracts. Monitoring social insurance issues and onboarding of new employees.
KEY ACCOUNTABILITIES & ACTIVITIES
- Implement staff punctuality control procedures through a system that ensures monitoring attendance fingerprint and implement the disciplinary actions list in case of lateness or absences.
- Contribute to the provision of possible assistance to staff in emergency situations and when necessary.
- Ability to follow up on all issues related to social insurances (GOSI) (adding and removing employees, preparing monthly invoices and coordinating with stakeholders to pay them, etc.)
- Manage and maintain staff files and records and keep them up to date.
- Preparation and appropriate adoption of overtime entitlements for eligible staff.
- Preparation of introduction letters, confirmation letters and any other letters for employees.
- Assists other HR team members in the execution of department-specific projects
- Other duties as assigned (will include support with HR and event planning and other general office management duties).
- Manage his or her own performance objectives, proactively track his targets/goals set for the fiscal year and ensure they are met.
- Oversee and manage day-to-day HR operations, including processing new hires, promotions, transfers, and terminations.
- Entering, Update and Maintain all employee records in HRMS (Human Resources Management System).
- Ensure accurate and timely payroll processing, benefits administration, and compliance with relevant laws.
- Ensure compliance with labor laws, company policies, and regulations in all HR-related activities.
- Implement and monitor HR policies and procedures to maintain consistency and fairness across the organization.
- Handle employee relations issues, including investigations and disciplinary actions.
- Ensure smooth onboarding of new employees, including setting up benefits, initial paperwork, employment contracts.
- Support in managing the employee lifecycle from hire to exit, ensuring smooth transitions at every stage.
- Troubleshoot and resolve HR system issues and provide system support to employees and managers
STRATEGIC RESPONSIBILITIES
- Prepare reports and analyze data periodically and as requested and submit to the leadership in order to support in decision making
- Report on any operational risks and obstructions to the achievement of office objectives and targets. Recommend corrective action in order to minimize operational interruptions and ensure the timeliness of objective and target achievement
FINANCIAL MANAGEMENT RESPONSIBILITIES
- Provide input to HR Business Partnership Unit as required and as per the approved governance process, for the purpose of budget formulation
STAKEHOLDER MANAGEMENT RESPONSIBILITIES
- Collaborate and engage with relevant stakeholders to ensure effective achievement of the Human Resources Section objectives
- Maintain regular communication to ensure harmony and engagement to goals in line with set policies, guidelines, processes, and standards
REQUIREMENTS FOR ROLE
Experience & qualifications
- Bachelor's degree in human resource, Business administration or equivalent specialization (from a recognized academic institution)
- Minimum 2 years of experience in human resources or similar practice
Knowledge & skills
- Proven track record in Human Resources operations, policies and procedures preferred.
- Fully understanding of Human Resources best-practices and KSA labour and business regulations is needed.
