Indirect Buyer

Job Purpose

Support the Indirect Procurement function by coordinating procurement activities, processing purchase requests and purchase orders, maintaining procurement records, liaising with suppliers, and ensuring timely procurement of indirect goods and services. Assist in maintaining procurement compliance, supporting SAP procurement activities, and contributing to efficient procurement operations.

Key Responsibilities

Procurement Operations

• Support the procurement team in sourcing indirect goods and services in accordance with company policies and procedures.
• Process purchase requisitions and create purchase orders in SAP or the company's ERP system.
• Follow up with suppliers to ensure timely quotation submissions, order confirmations, and deliveries.
• Coordinate with internal stakeholders to understand purchasing requirements and provide procurement support.
• Maintain accurate procurement documentation and filing systems.

Supplier Coordination

• Obtain quotations from approved suppliers and prepare comparison sheets for procurement evaluation.
• Communicate with suppliers regarding order status, delivery schedules, and documentation requirements.
• Assist in maintaining supplier information and procurement records.
• Support supplier onboarding and documentation collection when required.

SAP & Procurement Systems

• Maintain procurement data within SAP, including purchase orders, supplier information, and procurement records.
• Assist with data accuracy and reporting within the procurement system.
• Support system users by ensuring procurement transactions are completed accurately and on time.

Reporting & Documentation

• Prepare procurement reports, purchase order trackers, and spend summaries as requested.
• Monitor open purchase orders and follow up to ensure timely closure.
• Maintain procurement files to support audit requirements and compliance.

Compliance & Process Support

• Ensure procurement activities comply with company policies and established approval processes.
• Support the implementation of procurement procedures and standardized documentation.
• Assist in identifying opportunities to improve procurement processes and operational efficiency.

Cross-Functional Support

• Coordinate with Finance regarding invoice matching and payment-related queries.
• Liaise with Operations, HR, IT, Engineering, and other departments to support their procurement requirements.
• Provide administrative and operational support to the procurement team on various sourcing activities and projects.

Qualifications & Experience

• Bachelor's degree in Business Administration, Supply Chain Management, Logistics, Engineering, or a related field.
• 0–2 years of experience in Procurement, Purchasing, Supply Chain, or a similar role.
• Fresh graduates with relevant internships are encouraged to apply.

Skills & Competencies

• Basic understanding of procurement and purchasing processes.
• Good communication and interpersonal skills.
• Strong organizational and time management skills.
• Attention to detail and accuracy.
• Proficiency in Microsoft Office, particularly Excel.
• Basic knowledge of SAP or ERP systems is an advantage.
• Ability to work collaboratively in a team environment.
• Problem-solving mindset with a willingness to learn.
• Ability to manage multiple tasks and meet deadlines.
• Professional and customer-focused approach when dealing with internal stakeholders and suppliers.