Inside Sales - Project Coordinator

Position          :  Inside Sales Coordinator

Job Summary

The Inside Sales Coordinator is responsible for supporting the sales function through effective coordination of quotations, order processing, logistics, and documentation. This role ensures timely and accurate execution of sales activities, while maintaining strong communication with customers, suppliers, and internal stakeholders to support project delivery.

Key Responsibilities

1. Sales Coordination

·       Prepare and submit sales quotations and tender documents in accordance with client requirements and timelines

·       Process sales orders and purchase orders accurately using Microsoft Business Central

·       Liaise with customers and suppliers to follow up on order status and ensure timely execution

2. Logistics & Delivery Management

·       Coordinate and expedite delivery schedules with suppliers

·       Arrange import and export shipments in compliance with applicable procedures

·       Prepare shipment, delivery, and related logistics documentation

3. Reporting & Documentation

·       Prepare and submit weekly and monthly project delivery status reports to customers

·       Generate and issue all required documentation to support invoicing

·       Maintain accurate and up-to-date project and sales documentation records

4. Invoicing & Administrative Support

·       Issue invoices to clients/end-users in a timely and accurate manner

·       Provide general sales administrative support to the team

·       Assist in vendor pre-qualification processes when required

5. Other Duties

·       Perform ad-hoc duties and provide additional sales-related support as assigned by the Reporting Manager

Requirements

1. Qualifications & Experience

·       Minimum Diploma or equivalent qualification in Business, Engineering, or a related field

·       At least 2 years of relevant experience in order processing and customer service

·       Experience in the Oil & Gas industry will be an advantage but is not mandatory

·       Background in Electrical Engineering or a related technical field is preferred

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2. Skills & Competencies

·       Strong administrative and organizational skills with attention to detail

·       Ability to manage multiple tasks and meet deadlines in a fast-paced environment

·       Good interpersonal and communication skills

·       Proficient in Microsoft Office applications (Excel, Word, PowerPoint)

·       Familiarity with ERP systems (e.g., Microsoft Business Central) is an advantage

·       Positive work attitude with a willingness to learn and adapt

Additional Information

• This job description is not intended to be an exhaustive list of duties and responsibilities. The Company reserves the right to assign or reassign responsibilities as necessary, in consultation with the employee, to meet business requirements.