Key Responsibilities
- Act as the single point of contact between the Insurance team and Central Procurement for vendor insurance matters.
- Support procurement activities by integrating insurance requirements during vendor onboarding, tendering, and contract award stages.
- Ensure insurance conditions are clearly reflected in contracts, POs, and vendor documentation.
- Review vendor and subcontractor insurance documents (COIs, policies, endorsements) against contractual and Enova standards.
- Verify coverage types, limits, deductibles, policy periods, and Enova interest clauses.
- Ensure insurance validity throughout contract terms, extensions, and defect liability periods.
- Track expiries and follow up on non-compliant, missing, or expired documents.
- Coordinate with Projects, Construction, and Operations prior to mobilization and site access.
- Liaise with Legal and Insurance Team on insurance and risk-related requirements.
- Respond to insurance-related queries from vendors and internal stakeholders.
- Maintain centralized vendor insurance records in SharePoint, D365, or approved systems.
- Manage insurance registers, trackers, and compliance reports for management review.
- Support internal and external audits with complete and accurate documentation.
- Assist in documenting and tracking vendor-related insurance claims.
- Support process improvements, SOP development, and workflow automation initiatives.
- Provide backup support for Enova insurance matters when required.
- Identify and escalate insurance risks and non-compliance issues in a timely manner.
- Abide by the Health, Safety, Environmental and Quality (HSEQ) policy and procedures.
- Develop a pro-active working relationship with all authorities and assist in establishing areas for service improvement.
Minimum Qualifications/Minimum Experience
- Bachelor's degree in Business, Insurance, Risk Management, or related field.
- Minimum 1 year of experience in insurance compliance, vendor management, or procurement-related roles.
- Experience in project-based and procurement-driven environments.
- Understanding of insurance policies, contractual requirements, and risk mitigation.
- Strong coordination and stakeholder management skills.
- High attention to detail and structured working style.
- Clear communication and problem-solving abilities.
- Strong documentation, reporting, and Excel skills.
- Ability to support process improvement and automation initiatives.
