Intern Accountant Accounts Payable (Non Trade)

JOB PURPOSE

Supports the Accounts Payable team in processing invoices and payments for non-trade vendors, providers of services and non-inventory items such as rent, utilities, maintenance, IT, marketing, professional fees and capital expenditure while ensuring each expense is properly approved, correctly coded to the right GL account and cost center and paid on time.

Qualifications and Education:

• Bachelor's degree in Accounting, Finance or Commerce (recent graduate or final-year student).

• Sound understanding of basic accounting principles (double entry, accruals, the accounts payable cycle).

• Good command of MS Office, particularly MS Excel (lookups, pivot tables, basic formulas).

Experience:

• 0 – 1 year; no prior full-time experience required.

• Previous internship or summer training in accounting or finance (ideally in accounts payable) is an advantage.

• Exposure to an ERP system (e.g., Oracle, SAP, Microsoft Dynamics) is preferred.

JOB RESPONSIBILITIES

• Review non-trade invoices against contracts or POs, confirmation of service delivery and approvals required by the delegation of authority, so that only valid and authorized expenses are paid.

• Enter invoices in the ERP with the correct GL account, cost center/branch and VAT code, separating operating expenses from capital expenditure, so that expenses are reported accurately by department and branch.

• Maintain a tracker of recurring obligations and contract milestones, so that no payment is missed or duplicated, and late fees or service interruptions are avoided.

• Prepare payment proposal to be shared with the treasury for approval to be executed and share the proof of payment and payment allocation with relevant internal and external stakeholders.

• Assist in calculating accruals for services received but not yet invoiced and in updating prepayment schedules (e.g., rent, insurance, annual licenses), so that expenses are recognized in the correct period.

• Check that invoices meet tax invoice requirements and help calculate VAT and withholding tax on applicable services (e.g., payments to non-resident providers), so that the company stays compliant and avoids penalties.

• Reconcile statements of key non-trade vendors, so that balances are agreed and vendors are paid on time