Job Summary and Purpose
Execute a set invoicing strategy as aligned to the Business Plan and Revenue forecast through invoicing processes in a timely and effective manner in keeping with the Company's business objectives.
Accountabilities
- Allocate costs in alignment with the established work breakdown structure (WBS) through detailed mapping and assignment of expenses to corresponding tasks and subtasks within SAP, including managing man-hours, material budgets, subcontractor budgets, chargeable cost budgets, and release budget releases to production as necessary.
- Distribute allocated man-hours for each WBS element to relevant sections, collaborating with production engineers and the Project Manager as necessary.
- Maintain a comprehensive understanding of business objectives and KPIs as defined periodically while ensuring fulfillment of all billing requirements.
- Participate in VSCC meetings onboard and scope review meetings where applicable, providing feedback and action plans as required.
- Conduct regular inspections of ongoing work on vessels and within workshops to identify and document any changes in scope.
- Plan and monitor all commercial activities related to vessels once they are present in the yard.
- Track actual costs against budgets, inform the Project Manager of variances or overruns, and work with relevant section engineers to address cost issues and implement control measures for improved profitability.
- Regularly update and review project profitability with the Head of Invoicing.
- Prepare quotations for additional work and periodically submit budget updates to the Owner's Representative.
- Review and control the collection of all documentation and related data necessary to ensure the seamless preparation of draft invoices.
- Review the draft invoices and cost summaries with the Head of Invoicing, including making necessary amendments as required before submission to clients.
- Negotiates the draft invoices with clients and settles the final invoice in consultation with the Head of Invoicing.
- Prepare settlement agreements and get them duly signed.
- Prepare and submit the final invoices to clients and follow up on the payments as per the agreed payment terms.
- Compiles and maintains the billing file in an organized manner.
- Provide project-related data to Head of Invoicing and assist him in maintaining the same.
- Prioritizes personal and colleague wellbeing, upholding a safe and healthy work environment. Adheres strictly to all health and safety protocols, actively participates in wellbeing and wellness programs, and promptly reports any concerns to foster a culture of best practice.
- Undertakes additional duties as assigned by the Commercial Manager (Invoicing), Head of Invoicing and by the management, including but not limited to generating reports and compiling statistics.
Qualifications:
- A Degree or Diploma in Naval Architecture, Marine Engineering, Mechanical Engineering, Certificate of Competency (Marine Engineer Officer) Class 1 (Motor Ship) or its equivalent.
Experience:
- At least 3 continuous years of relevant working experience in a reputed shipyard.
